MINUTES

 

POINTE COUPEE PARISH SCHOOL BOARD

337 Napoleon Street

New Roads, LA 70760

 

SPECIAL MEETING

Tuesday, April 6, 2010

 

The Pointe Coupee Parish School Board met in a special session on Tuesday, April 6, 2010, at 337 Napoleon Street, New Roads, LA.  Mr. Chad Aguillard, President, called the meeting to order at 5:30 p.m.    

 

Board members present were Chad Aguillard, Frank R. Aguillard, Jr., Brandon Bergeron, James Cline, Debbie Collins, Kevin Hotard, Anita LeJeune, and Thomas A. Nelson.

 

Mr. James M. Cline lead the Pledge of Allegiance to the Flag of the United States of America.

 

Mrs. Debbie Collins offered the invocation.

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Teacher and Student Advancement (TAP) Presentation.  Ms. Sue Way and Ms. Maryann Harmon, from the Louisiana State Department of Education, presented a lengthy presentation regarding the TAP program.  The TAP System is designed to attract, develop, motivate, and retain high-quality teachers.  It is based upon the following four interrelated elements of success: Multiple career paths, ongoing applied professional growth, instructional focused accountability, and performance-based compensation.   TAP's on-site professional development and applied data analysis reap student achievement gains, while providing states and districts a viable process to improve the highest-need schools.

 

Following the presentation, there was a question and answer session.

 

Superintendent D'Amico stated that schools will be surveyed to ascertain if faculties would like to participate in TAP, a costly program that has statistically shown student gains when administered properly.  The school system will seek grant funding to support TAP for interested schools.

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Rejection of Bid from Roof Masters of N. America LLC for the Re-roofing Projects at Rosenwald Elementary, Rougon Elementary, and Upper Pointe Coupee Elementary due to Roof Masters' Failure to Comply with Bid Specifications by Attaching an Incorrect Bid Bond Form to its Bid.

 

A letter was received from Mr. Ron Gregory, President & CEO, of Roof Masters of N. America, agreeing with the observations that the incorrect bid bond form was used and that they agreed that they should be disqualified for obvious reasons.  Mr. Gregory thanked the School Board for the opportunity to have bid on the project and indicated that they looked forward to bidding on other projects in the future.

 


Mr. Thomas Nelson made a motion to reject the bid from Roof Masters of N. America, LLC.  Mr. Frank Aguillard seconded the motion.  Unanimously carried.

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Accept bid from J. Reed Constructors, Inc., for Re-roofing Projects at Rosenwald Elementary, Rougon Elementary, and Upper Pointe Coupee Elementary as the Lowest, Responsible/Responsive Bidder.

 

Mr. David M. Mougeot, Architect, recommended that the Pointe Coupee Parish School Board accept the bid from J. Reed Constructors, Inc., with a base bid of $477,150.00, including Alternate No. 1 of $19,900.00; Alternate No. 2 of $6,500 and Alternate No. 3 of $21,500.00, for a total bid of $525,050.00.   He stated that this recommendation is based upon the disqualification of the lowest bidder, Roof Masters of N. America, LLC, due to the failure to comply with bid specifications by attaching an incorrect bid bond form to its bid.

 

Mr. Frank Aguillard made a motion, seconded by Mr. Thomas Nelson, to accept the second lowest bidder, J. Reed Constructors, Inc., for re-roofing projects at Rosenwald, Rougon, and Upper Pointe Coupee Elementary Schools as the lowest responsible/responsive bidder. 

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Consider Recommendation by Superintendent Linda D'Amico Regarding Qualified School Construction Bond (QSCB) Funding for Phase Two projects.  Quotes were received and opened by Donald Fuselier, Jared Gibbs, and Yvonne David, on April 6, 2010 for phase two QSCB funding projects (canopies for modular buildings and the addition of cafeteria storage at Livonia High School). Superintendent D'Amico referenced a memorandum that she had received from Mr. Donald Fuselier, Director of Maintenance and Support Services, along with a quote tabulation sheet.  It was noted that the canopies, cafeteria storage, and repair of the floor in the main building would be handled by the owner to reduce costs of the Architecture and General Contractor fees, and reiterated that funding for projects will be paid with QSCB money.  Mrs. D'Amico recommended that the Board consider her recommendation of accepting the lowest quote. She would like to proceed with phase II projects and also recommended accepting the proposal from Hornsby to make a permanent repair to flooring in the main building of Livonia High School.  Additionally, Mrs. D'Amico recommended that the board consider the cost summary information for Phase II projects as provided by Mougeot Architecture:

 

Air-Condition Gymnasiums at Rosenwald Elementary, Rougon Elementary and Upper Pointe Coupee Elementary with four ten ton a/c units at each site for an estimated cost of $90,000.00. Valverda Elementary - renovate five classrooms, one workroom, paint six existing restrooms, paint the interior of fourteen classrooms, install exterior suspended ceiling (exterior hallway) pressure wash first,  renovate women's restroom.  Replace the gymnasium floor at Livonia High School with either commercial grade vinyl tile or wood.

 

A discussion ensued. 

 

Board member Frank Aguillard stated that he planned to support Superintendent D'Amico's Phase II plan as presented.  He expressed his concern regarding spacing challenges being presented on the high school campus.  Mr. Aguillard also mentioned that the Board will have to address crucial overcrowding sooner or later.

 

Board member Brandon Bergeron mentioned that he would like to compare the price of wood floors to vinyl floors fro the gymnasiums. He also questioned the verdict regarding cafeteria space.  Superintendent D'Amico informed him that the contracted Supervisor of School Food Service is of the opinion that changing table design will help to alleviate some of the problems without adding additional space and having to upgrade to meet codes.

 


Board member Debbie Collins stated that her concern was in regard to a request by Principal for an additional restroom at Upper Pointe Coupee Elementary School.  It was stated that this request was received after Mrs. Pinsonat submitted her original list of priority needs for the school.

 

Board member Anita LeJeune expressed concern regarding smoking heaters and windows that have been nailed closed.

 

Board Member Hotard questioned lighting issues.  Superintendent D'Amico stated that Mr. Fuselier and his maintenance crew have addressed many of the lighting issues.  Mr. Hotard stated that he would like to bid everything at one time.  Mrs. D'Amico stated that the air conditioners could be bid separately if most economical.  Mr. Mougeot stated that consideration for cost effectiveness is a priority; thus far, all projects have been under estimated cost (i.e., roofs came in about $200,000.00 less than what had been originally estimated).

 

After the discussion, Superintendent D'Amcio announced that building space at Livonia is an issue; however, according to wishes of the Board that were expressed at a previous meeting, she is recommending that the Board consider Phase II.

 

Mr. Thomas Nelson made a motion, seconded by Mr. Frank Aguillard, to accept the Superintendent's recommendation for Phase II projects and acceptance of the lowest quote of $25,790.00 from Brian Torres for canopies and cafeteria storage space including an alternate No. 1 of $3,800.00, and the $2,000.00 quote from Hornsby's for permanent repair to the floor in the main building at Livonia High School.  Unanimously carried.

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Remarks from the Superintendent.  Superintendent D'Amico announced that she has been working feverishly on the School Improvement Grant that she just found out is due on Friday, April 9, 2010. 

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Adjournment.  On a motion by Mr. Frank Aguillard, seconded by Mr. James Cline, the meeting adjourned at 7:25 p.m.

 

POINTE COUPEE PARISH SCHOOL BOARD

 

___________________________

Chad Aguillard, President

 

___________________________

Linda D'Amico, Superintendent/Secretary-Treasurer