MINUTES

 

POINTE COUPEE PARISH SCHOOL BOARD

337 Napoleon Street

New Roads, LA 70760

 

REGULAR MEETING

Thursday, February 25, 2010

 

The Pointe Coupee Parish School Board met in a regular session on Thursday, February 25, 2010, at 337 Napoleon Street, New Roads, LA.  Mr. Chad Aguillard, President, called the meeting to order at 5:30 p.m.    

 

Board members present were Chad Aguillard, Frank R. Aguillard, Jr., Brandon Bergeron, James Cline, Debbie Collins, Kevin Hotard, Anita LeJeune, and Thomas A. Nelson.

 

Mrs. Anita LeJeune led the Pledge of Allegiance to the Flag of the United States of America.

 

Mrs. Debbie Collins offered the invocation.

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Recognition of Students of the Year.  Superintendent D'Amico presented plaques and certificates to the Elementary, Middle/Junior High, and High School Students of the Year.  The following students were recognized for their accomplishment:

 

Faith Varnado, a fifth grade student at Rougon Elementary School was recognized for being selected as the Elementary Student of the Year.  Mr. Kenny Ramagos of People's Bank presented Faith with a savings bond. Faith was asked to introduce any family members that were in attendance; pictures were taken.

 

Alexandra Bates, an eighth grade student at Livonia High School, was recognized for being selected as the Middle/Junior High School Student of the Year.  Mr. Wade O'Neal of Guaranty Bank presented Alexandra with a savings bond.  Alexandra was requested to introduce any family members that were in attendance; pictures were taken.

 

Kaylee Wagner, a twelfth grade student at Livonia High School, was recognized for being selected as the High School Student of the Year.  Mr. Keith Miller of Cottonport Bank presented Kaylee with a savings bond.  Kaylee was requested to introduce any family members that were in attendance; pictures were taken.

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Expressions of Sympathy.  On motion by the entire Board and seconded by the entire Board, an expression of sympathy was offered to the families of:

 

Carolyn LeBlanc Rinker, mother of Joann Hebert, a paraprofessional at Rosenwald Elementary School.

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                                                                  Consent Agenda

 

The following items are considered to be routine and are enacted with one motion. 

 

Mr. Kevin Hotard made a motion, seconded by Mrs. Debbie Collins, to approve the following consent agenda items.  Unanimously carried.

 

 

                                                             End of Consent Agenda

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Personnel Actions.  Ms. Cynthia O'Meara, Personnel Director, reviewed the Personnel Actions for the month of February 2010 and mentioned that the additions that were added after the Executive Committee meeting are indicated by an asterisk.  Ms. O'Meara stated that one of the employees that had been on sabbatical leave is requesting to retire on 03.01.10.  She stated that the work requirement under sabbatical leave is that the employee come back to work for the equal amount of leave time that was taken; however, the Board does have the option to waive this requirement.

 

Mr. Thomas Nelson made a motion, seconded by Mr. Kevin Hotard to approve the following personnel actions A, B, and C, and D as submitted.

 

A.  Retirements:

Patricia Hebert, certified teacher, Rosenwald Elementary School, effective 03.01.10; and

Josephine Jones, certified teacher, Rosenwald Elementary School, effective 01.29.10

 

B.  Resignation:

Mary Coleman, school food service technician, Rosenwald Elementary School, effective 02.12.10

 

C.  Extended Sick Leave:

Larry Ayres, Jr. practitioner teacher, Livonia High School, effective 02.23.10-03.22.10;

Dawn David, certified teacher, Livonia High School, effective 02.20.0 (2 day, 01.27.10);

Teresa Estes, certified teacher, Rosenwald Elementary School, effective 01.13.10-02.19.10;

Alicia Glaser, paraprofessional, Valverda Elementary School, effective 01.25.10, 01.26.10, 01.27.10; and 02.02.10;

Karen Harrell, non-certified teacher, Livonia High School, effective 02.08.10;

Heather Jarreau, social worker/counselor, Valverda Elementary, effective 02.04.10 (1 hr.), 02.05.10 (45 min.), 02.09.10, 02.19.10 (2 hrs.), and 02.22.10 (5 hrs.);

Josephine Jones, certified teacher, Rosenwald Elementary School, effective 01.29.10;

Karen Langland, certified teacher, Livonia High School, 02.01.10 and 02.03.10;

Relda Langlois, janitor, Valverda Elementary School, 01.27.10;

Creasy Martin, paraprofessional, Rosenwald Elementary School, 02.01.10-02.05.10;

Shanika Martin, certified teacher, Valverda Elementary School, 01.25.10 (2 day), 01.27.10, 01.29.10, 02.01.10; and 02.18.10 - 02.19.10;

Kellie Messer, certified teacher, Livonia High School, 01.11.10 - 02.22.10;

Tracy Norris, school food service technician, 02.10.10;

Rebecca Part, certified teacher, Rougon Elementary School, 01.04.10 - 02.26.10;

Mary Helen Roy, certified teacher, Upper Pointe Coupee Elementary School, 01.04.10 (2 day), 01.05.10 - 01.07.10, 01.11.10 - 01.15.10, 01.19.10 - 01.22.10, and 01.28.10;

Demetrice St. Cyr, school food service technician, Rougon Elementary School, 02.09.10 - 02.19.10;

Frank Vine, school psychologist, Pupil Appraisal Department, 03.02.10 - 04.30.10;

Tamala Wilkerson, certified teacher, Rosenwald Elementary School, 01.26.10 - 01.29.10; and

Rose Wilson, certified teacher, Rosenwald Elementary School, 01.19.10 - 02.12.10

 

D.         Waiver of Return to Work Requirement for Sabbatical Leave Granted

Patricia Hebert, certified teacher, Rosenwald Elementary School.

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Monthly Financial Information.  Mr. Jared Gibbs, the Chief Financial Officer of the Pointe Coupee Parish School Board, prepared and presented the following monthly financial information to the Board:  The reconciled general fund bank statement from 01/01/10 thru 01/31/10; the general fund cash account as of 02/11/10; the outstanding check report for the general fund; information regarding sales tax collections for 2009 and January 2010; sales tax collection history; sales and use tax revenue statements; Ad Valorem and Minimum Foundation Program Revenue; A consolidated operating statement ending January 31, 2010 for the current fiscal year and the prior fiscal year; and an accounting statement of revenue and expenditures for the period ending January 31, 2010; the MFP student membership counts as of 02/18/2010 for the 09-10 school session. 

 

A discussion ensued.  Mr. Gibbs stated that School Boards are required to keep a reserve of 10%; however, the Pointe Coupee Parish School Board reserves 16%, to remain in good secure fiscal balance.  It was stated that Ad Valorem taxes are used as the year goes along to survive the entire year.  Superintendent D'Amico stated that she has heard that the Governor and the State Superintendent are discussing a possible reduction of funding, or flat funding, regarding the Minimum Foundation Program (MFP), the formula used for student funding.  Mr. Thomas Nelson mentioned that this is a "snapshot" in time and the Board needs to continue to monitor the budget.

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Committee Meeting Reports.  Mrs. Debbie Collins stated that she had scheduled a Consent Committee meeting for February 22, 2010. However, several members of the Committee telephoned right before the meeting stating that either they were ill or an emergency situation had arisen; for lack of a quorum, the meeting was cancelled.  Both Mr. Nelson and Mrs. Anita LeJeune publicly apologized for not being able to attend the meeting and for any inconvenience that it may have caused other School Board members that came to the meeting. A short discussion followed.  It was stated that the Consent Committee was created to handle policy/procedures, personnel, transportation issues and any items there were not considered as finance or building and grounds. 

 

Mr. Cline, Chairperson of the Building and Grounds Committee, stated that he did not call a Committee mtg. this month; however, mentioned that the fence around the basketball court at Rosenwald Elementary needs to be repaired.  The cost is approximately $1900.00.  Mr. Cline also mentioned that he had gone to Architect Mougeot's office regarding the re-roofing project.  It has been determined that an additional canopy at Upper Pointe Coupee would be more cost effective when included as part of the re-roofing project, than waiting to do it separately; the School Board members were in agreement.

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Monthly Head Start Director's Report.  Mrs. Karen Holmes-Shaw, Head Start Supervisor, provided the February 2010 Head Start Report.  The written report consisted of the following: (A) Monthly Financial Report; (B) Monthly Program Information Summary (1) Health/Development Information Summary, (2) Parent Involvement Summary (3) Disability/Mental Health Information Summary; (C) Program Enrollment and Attendance Reports; (D) Monthly Report of Meals and Snacks (this is not applicable until children report to centers); (E) Results of the Annual Financial Audit (this is not applicable until Head Start funds are included in the annual audit for the School Board); (F) Annual Self-Assessment Report (due to be completed in May 2010); (G) Community Assessment and Strategic Planning Addressing Needs of Head Start Program (completed); (H) Applicable correspondence from Washington or Dallas Offices of Head Start; and (I) Program Information Report (PIR) (due to be completed and submitted to Washington on August 31, 2010).  Mrs. Shaw indicated that her focus for the month of February will be to: Train Teaching Assistants/Paraprofessionals; Complete plans for Outdoor Learning Centers' Playground equipment and continued construction on modular facilities and continue site work- prepared for Health and Sanitation Certificate-visit; recruitment of students and families for vacant slots (33 slots remaining); assist Heat Start Families who have expressed needs (i.e., Families Who Have Lost Homes to Fire); Complete Brigance Development Screening on all accepted children; assist parents in completing physical/dental examinations on all accepted children; assist parents in getting children up-to-date on all immunizations required; Education/family Services Training (Transportation, Daycare Licensing, CPR/Pediatric First Aid, Reporting Abuse and Neglect-LSU Ag,, Creative Curriculum, ECERS, and Performance Standard Training, Facilitator-CLASS Training, Governance Training; Conduct parental meetings, policy council meeting, and parent/child socialization, parent orientation, Buckle Bear Safety Transportation Parent Training, Compiled files and data for students, order materials, supplies, and furniture to prepare for day care licensing visit, Head Start Supervisor-Head Start directors' Training-West Baton Rouge-"Licensing Requirements and Literacy"; "Set-Up" Classrooms-cubbies, medicine cabinets, cots, centers, etc.; Training and Working with CFO and Fiscal Staff to Complete Required Fiscal Reports; Planning and Preparation meetings with principals and school staff, nurses, disabilities staff, nutrition, facilities, and transportation.

 

Board members stated that they have been receiving telephone calls regarding the anticipated start date of Head Start Centers.  Mrs. Shaw stated that Mr. Mougeot can attest to the fact that weather has delayed the opening of the centers; she is awaiting Class A Day Care licensing.  Parents are to call the school office or go on the web. Mrs. Shaw stated that required documents are needed for student acceptance, and the Family Advocate at each school will assist parents with questions and registration. Mr. Hotard stated that according to the report, there are thirty-three slots available.  Mr. Nelson stated that at a previous meeting, it was mentioned that there is a waiting list at Rosenwald with empty slots at other schools.  Superintendent D'Amico assured everyone that there is a plan, and that children will fill any slots that may be available. Mrs. Shaw stated that teachers and Family Advocates have canvassed areas, sent flyers, etc. regarding the Head Start program.  It was mentioned that the Head Start budget is a calendar year (April 1, 2009-March 30, 2010); therefore, a new budget will begin on April 1, 2010.  Board members were encouraged to visit the beautiful new centers; an open house ribbon cutting ceremony will be held at each school site.  Mr. Chad Aguillard stated that he felt that the School Board had a very healthy discussion regarding Head Start, and encouraged the administration to expand the program any way they can.   It was mentioned that the Federal Government looks at census numbers to fund programs and the 2010 Census Data will determine future funding.

 

Mr. Brandon Bergeron made a motion, seconded by Mr. Thomas Nelson, to accept the Head Start Supervisor's monthly provided by Mrs. Karen Holmes-Shaw, Head Start Supervisor.  Unanimously carried.

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Approval of Head Start Policy Manual.  Mrs. Karen Holmes-Shaw and her staff compiled a Head Start Policy Manual consisting of the following information: confidentiality agreement; discipline policy; open door/non discrimination/complaint procedures; smoke free/drug free/weapons free environment policies, child abuse/neglect reporting policies, emergency plan and procedures for accidents, illness and injury, emergency and evacuation plan, that was given to Board members on February 18, 2010 for consideration of approval at the February 25, 2010 School Board meeting.    Mrs. Shaw stated that the Head Start Policy Council met again on February 19, 2010 and approved the following addendum to the policy manual: The Head Start staff will follow DSS guidelines to contact all related Head Start Staff, as outlined in 5305 J-Kids Are Worth It, in addition to those stated in the Emergency and Evacuation Plan that was previously adopted by the Pointe Coupee Parish School Board on August 31, 2009.

 

Mr. Thomas Nelson made a motion, seconded by Mrs. Debbie Collins, to approve the Head Start Policy Manual as presented by Karen Holmes-Shaw.  Unanimously carried.

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Approval of Legislative Policies.  Superintendent D'Amico stated that legislative policies had been prepared by Forethought Consulting and reviewed by Attorney Hammonds.  She verbally reviewed information as provided in the Policy Alert Newsletter.  She mentioned that policy DJED had been previously addressed by the Board and that the Board chose to keep the cost at $100,000, rather than $150,000, or keep policy as is,$20,000 rather than $30,000. 

 

On a motion by Mr. James Cline, seconded by Mr. Frank Aguillard, the Board voted to approve polices DFE, DJED, EBBA, ID, IDDE, JBCC, JGB, and JR.  Unanimously carried.

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Discussion/Action Regarding the Results of Negotiations with Frank Foti Pertaining to the Livonia Property.  Superintendent D'Amico stated that she had met with Mr. Frank Foti regarding the property located next to Livonia High School, but would like to refer this to the next meeting scheduled by the Building and Grounds Committee.

 

Mr. Frank Aguillard made a motion, seconded by Mr. Kevin Hotard, to refer the agenda item regarding the results of negotiations with Frank Foti pertaining to the Livonia property to the Building and Grounds Committee.  Unanimously carried.

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Update Regarding Re-Roofing Project Using Qualified School Construction Bond Funds.  Mr. David Mougeot, the Architect that was hired to oversee the re-roofing projects at Rosenwald Elementary, Rougon Elementary, Upper Pointe Coupee Elementary, updated the Board members regarding the re-roofing projects using Qualified School Construction Bond Funding.  It was mentioned that the first stage of approval of the Louisiana Recovery Community Grant  is Tuesday, March 3, 2010 at 10:00 A.M.   Advertisements have been placed in the local journal, and the pre-bid walk through will be on March 17, 2010.  The Board will be requested to approve the bids at the March 25, 2010 meeting.

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Discussion/Action Regarding SecondPriority Projects Using Qualified School Construction Bond Funds.  It was stated that the first cycles of Qualified School Construction Bond Funds were designated for re-roofing projects.  School Board members were presented with a memo from Donald Fuselier Director of Support Services, and Superintendent D'Amico stating that after studying the needs of each school and Mougeot Architect's evaluation of the schools in the parish, they concur that the second priority projects to be completed with Qualified School Construction Bond (QSCB) funding should be to enlarge cafeterias at Livonia High, Rougon Elementary and Valverda Elementary.  It was noted that additional  classroom space is needed on the Livonia High School campus in order to meet the needs of increased enrollment and High School Redesign requirements.  Mougeot Architecture prepared and provided a revision of the original Existing Conditions Report of 2006.  Mr. Mougeot mentioned in a memo to Superintendent D'Amico that the report was also revised in 2007.  The handouts reflected the recent adjustments in enrollment, which he indicated creates a necessity for cafeteria expansion at Livonia High School, Rougon Elementary School, and Valverda Elementary School.  Mr. Mougeot's proposed cafeteria expansion project was listed as a priority two on the handout.  He mentioned that the information was obtained from the prospected school principals, and according to their statements, it has become very difficult to serve the number of students given the special constraints.  Mougeot Architect recommended the following cafeteria expansions to allow for greater number of students to be served per cycle, but required fewer lunch periods.  The additions will allow for a maximum of three (3) lunch cycles at each school, based on current enrollment figures.  Mr. Kevin Hotard stated that he was under the impression that Board members were to consider voting to expanding cafeterias; however, it appears that conversion of the current Field House into classrooms is currently being proposed.  A discussion followed.  Mr. Chad Aguillard stated that he had come prepared to go forward with the Superintendent's recommendation and roofing was the first priority.  He further mentioned that he is not opposed to do what needs to be done for adequate accommodations, but he would like a structured plan for every school.  Mr. Cline announced that a plan regarding the 1.5 million-dollar School Construction Bond funding had been presented at a Special School Board meeting that was held in March of 2009, in Lake Charles, LA., and that every school was included in the plan.  Superintendent D'Amico and Donald Fuselier, Director of Maintenance and Support Services, stated that they appreciated Mr. Cline's plan and what was discussed at the LSBA Conference in Lake Charles last year, however, she would like to recommend deferment of this item to the Building and Grounds Committee since she did not have all of the prices for carpenter renovation due to code consideration, etc.  It was stated that action will need to be taken in the very near future to adequately prepare for the upcoming school year.

 

Mr. Kevin Hotard made a motion to defer the second priority Qualified School Construction Bond Funding project to the Building and Grounds Committee.  The motion was seconded by Mr. Frank Aguillard.  Unanimously approved.

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Remarks from the Superintendent.   Superintendent D'Amico announced that she, members of the Pointe Coupee Parish School Board, and Mrs. Oubre will be attending the 73rd Annual Louisiana School Boards' Association Convention in Monroe, Louisiana from March 3-March 6, 2010.  Mrs. D'Amico will appoint someone as the Administrator-in-Charge during her absence and she will be in contact with the office while at the convention.  Mrs. D'Amico also announced that Morgan Chism, a student from Valverda Elementary, will be honored with a plaque and ribbon at the LSBA Convention on March 6, 2010, for winning 1st place in the K-4th grade division art contest.   Morgan will be recognized at the March 25, 2010 Pointe Coupee Parish School Board meeting for achieving this award.  Mrs. D'Amico stated that she had received a call from a representative in regard to the Louisiana Recovery Authority Community Development Block Grant stating that the Pointe Coupee Parish School Board's proposals, within the grant, are in the first stage of tentative approval. She announced that a meeting with a representative is scheduled for 10:00 a.m. on Tuesday, March 2, 2010 in her office.  Mrs. D'Amico mentioned that a team from the International Center for Leadership in Education is continuing to work with Rosenwald Elementary to raise student achievement through a multi-step reform process focusing on several areas. 

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Adjournment.  On a motion by Mr. Frank Aguillard, seconded by Mr. Kevin Hotard, the meeting adjourned at 7:00 p.m.

 

POINTE COUPEE PARISH SCHOOL BOARD

 

____________________________

Chad Aguillard, President

 

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Linda D. D'Amico, Superintendent Secretary-Treasurer