MINUTES

 

POINTE COUPEE PARISH SCHOOL BOARD

337 Napoleon Street

New Roads, LA 70760

 

REGULAR MEETING

Thursday, January 28, 2010

 

 

The Pointe Coupee Parish School Board met in a regular session on Thursday, January 28, 2010, at 337 Napoleon Street, New Roads, LA.  Mr. Chad Aguillard, President, called the meeting to order at 5:30 p.m.    

 

Board members present were Chad Aguillard, Frank R. Aguillard, Jr., Brandon Bergeron, James Cline, Debbie Collins, Kevin Hotard, Anita LeJeune, and Thomas A. Nelson.

 

Mr. Frank Aguillard lead the Pledge of Allegiance to the Flag of the United States of America.

 

Mrs. Debbie Collins offered the invocation.

                                                                           - - - -

Expressions of Sympathy.  On motion by the entire Board and seconded by the entire Board, an expression of sympathy was offered to the families of:

 

Lucille Hutchinson, mother of Clyde Hutchinson, maintenance department worker, and sister of Thomas A. Nelson, School Board Member.

 

Ms. Neita Duhe, retiree of the Pointe Coupee Parish School Board.

                                                                           - - - -

School Board Member Appointments.   President Chad Aguillard stated that School Board members agreed to serve on the following committees from January 2010 through

December 2010:

 

Finance Committee                                                                               

Kevin Hotard, Chairperson

Brandon Bergeron

Debbie Collins

Consent Committee

Debbie Collins, Chairperson

Thomas Nelson

Anita LeJeune

Kevin Hotard

Building & Grounds

James Cline

Brandon Bergeron

Anita LeJeune

Executive Committee

Frankie Aguillard

Thomas Nelson

                                                                           - - -

                                                                 Consent Agenda

 

The following items are considered to be routine and are enacted with one motion. 

 

Mr. Thomas Nelson made a motion, seconded by Mr. Kevin Hotard, to approve the following consent agenda items.  Unanimously carried.

 

$                    Minutes from the regular School Board meeting of Thursday, December 17, 2009.

$                    Minutes from the special School Board meeting minutes of Thursday, January 7, 2110.

$                    Minutes from the special School Board meeting minutes of Monday, January 11, 2010.

$                    Minutes from the Executive Committee minutes of Thursday, January 21, 2010.

 

                                                            End of Consent Agenda

                                                                          - - - -

 

Personnel Actions.  Ms. Cynthia O=Meara, Personnel Director, reviewed the Personnel Actions for the month of January 2010.

 

Mr. Thomas Nelson made a motion, seconded by Mr. Kevin Hotard to approve personnel actions A, B, and C, as presented by Ms. O=Meara. 

 

A.  Retirements:

Betty Bergeron, school food service technician, Livonia High School, effective 12.18.09;

Clarence Christophe, bus driver, Rosenwald Elementary School, effective 02.26.10;

Leslie Grezaffi, certified teacher, Rosenwald Elementary School, effective 12.18.09.

 

B.  Extended Sick Leave:

 

Larry Ayres, practitioner teacher, Livonia High School, effective 01.04.10 - 2.22.10;

Dawn David, certified teacher, Livonia High School, effective 01.25.10-01.26.10;

Kemi Dixon, paraprofessional, Rosenwald Elementary School, effective 12.01.09-01.04.10;

Linda Hadley, bus driver, Livonia High School, effective 01.13.10 (2 day) - 05.20.10;

Heather Jarreau, social worker/counselor, Valverda Elementary School, effective 12.18.09 & 01.15.10;

Relda Langlois, janitor, Valverda Elementary School, effective 01.12.10;

Kellie Messer, certified teacher, Livonia High School, effective 11.16.09 (.5 day) & 11.30.09 (.5 day);

Tracy Norris, school food service technician, effective 01.12.10 - 01.13.10l;

Tabitha Ransom, assistant principal, Rosenwald Elementary School, effective 02.01.10 (40 minutes) - 03.02.10; and

Rose Wilson, certified teacher, Rosenwald Elementary School, effective 01.12.10 & 01.13.10

 

C.  New Hire:

Lishanda Lewis, practitioner teacher, Livonia High School, effective 01.07.10

 

Board member Debbie Collins asked if the certified teacher that just retired from Rosenwald will be replaced by another teacher. It was stated that this certified teacher was home-based at Rosenwald, but served as a Aroving@ reading coach for Rosenwald, Valverda, False River Academy, and Catholic Elementary School.  Due to the end of Reading First funding and the uncertainty of ELFA funding, a teacher will not be hired to replace the exited position at this time.  Mrs. Collins also expressed concern that the Assistant Principal at Rosenwald is out until March and questioned who was helping Principal Jack with her duties.  Mrs. D=Amico stated that the Professional Development Coach that is currently enrolled in a Supervision/Administration class as well as the Reading Coach, certified in Supervision and Administration, are sharing duties to assist Mrs. Jack.

                                                                          - - - -

Presentation of the 2008-2009 Annual Financial Report by Postlethwaite and Netterville.

The Pointe Coupee Parish School Board engaged the services of Postlethwaite & Netterville (P & N), a Professional Accounting Corporation, to perform the annual financial audit for the year ending June 30, 2009.  Mr. Freddy Smith, a partner and Audit Director of P & N, and Rodney Combs, Audit Manager, provided copies of the audit report to all School Board members, Superintendent D=Amico, the Chief Financial Officer (Mr. Jared Gibbs), as well as copies for media personnel.  Mr. Smith stated that the Board earned an Aunqualified opinion@ of its financial condition and reporting, which he referred to as the best opinion of statements that you can receive.  Mr. Smith added that the audit for the Board=s most recent fiscal year ending June 30, 2009, marked the fifth consecutive year that the Board had earned the highest level opinion statement available for its accounting and fiscal management.  He reviewed the governmental funds balance sheet, which also received an unqualified opinion statement.  Financial highlights for the School Board included the following: The Pointe Coupee Parish School Board=s assets exceeded its liabilities at the close of fiscal year 2009 by $7,668,148.  However, $4,545,567 of the net assets are either restricted or invested in capital assets and are unavailable for payment of ongoing obligations.  Expenses exceeded revenues by $55,548 on the accrual basis for the 2009 fiscal year, representing a slight decrease in the long-term financial condition of the School Board.  State Minimum Foundation Program (MFP) funding decreased by $1,201,136, or 9.90%.  The General Fund operated at a deficit of $129,425, and ended  the fiscal year with an accumulated fund balance of $4,202,260.  The decrease is predominantly due to the decrease in MFP funding as a result of the decrease in the number of students served in the school system.  Also, sales and use taxes have decreased slightly due to the current economic climate. There was an increase in the School Board=s assets from $14.95 million in fiscal year 2008 to $15.2 million in fiscal year 2009 (most of the increases are reflected in capital assets).

 

Mr. James Cline made a motion to adopt the 2008-2009 Annual Financial Report as presented by Freddy Smith, Audit Director, and Rodney Combs, Audit Manager of Postlewaithe and Netterville.  Mr. Frank Aguillard seconded the motion.  Unanimously carried.

                                                                          - - - -

 

Discussion/action Regarding Monthly Financial Information.  Jared Gibbs, Chief Financial Officer, reviewed the monthly financial information. 

 

School Board members were provided with copies of the reconciled bank statement from Guaranty Bank (12/01/09 thru 12/31/09); general fund cash account information and balances for other current assets ending December 31, 2008; a statement of revenue and expenditures ending December 31, 2009; sales and use tax revenue from the Police Jury and Department of Public Safety; 2009-2010 MFP student membership as of January 21, 2010; and information regarding Ad Valorem and Minimum Foundation Program Revenue.

 

Mr. Kevin Hotard made a motion, seconded by Mr. Thomas Nelson to approve the monthly financial information that was presented by Chief Financial Officer Gibbs.  Unanimously carried.

                                                                          - - - -

 

Approval of General Fund Budget Revision.  Superintendent D=Amico and Chief Financial Officer Jared Gibbs presented the first 2009-2010 general fund budget revision.  Finance Chairperson Kevin Hotard mentioned changes in the FEMA expenditures that were being reimbursed, other revenue, indirect cost and minor adjustments.   It was mentioned that $328,000 for partial incurring expenses, for the Pre-K Building at Rougon Elementary that the auditors transferred tot he 2008-2009 budget is reflected in this first budget revision. 

Mr. Frank Aguillard made a motion to approve the first 2009-2010 general fund budget revision.  The motion was seconded by Mr. Kevin Hotard.  Unanimously carried.

                                                                          - - - -

Discussion/action Regarding a Plan for Placing the One-Cent Sales Tax in a Separate Account.  Superintendent D=Amico stated that she had met with Mr. Freddy Smith of Postlewaithe and Netterville, and our attorney, Mr. Robert Hammonds, regarding a plan to place the 1999 one-cent sales tax into a separate account.  The following plan was presented to the School Board for consideration of approval:

 

PLAN FOR PLACING THE 1999 ONE-CENT SALES TAX IN A SEPARATE ACCOUNT

AS DIRECTED BY OUR AUDITORS

 

Pro Com Fund Number 100 - One-Cent Sales Tax Proceeds

 

Effective July, 2010, the one-cent sales tax proceeds will be deposited in Fund 100 and approved charges will be made to this fund.

 

CHARGES TO THIS ACCOUNT:

 

1.  56% of the employer=s portion of the insurance premium

 

Ø    Prior to the tax, the Pointe Coupee Parish School Board=s contribution to the employee=s insurance premium was 19%.

 

Ø   Currently, the Pointe Coupee Parish School Board=s contribution to the employee=s insurance premium is 75%.

 

2.  Sales Tax Raises 2000-2001 and employer contributions to related benefits for personnel (Medicare, if applicable and retirement)

 

Ø        Teachers          $3,306.00 + $517.39 TRSL & Medicare

Ø        Principals        $1,500.00 + $234.75 TRSL & Medicare

Ø        Support            $7.44 (per day)

 

$       261 days x $7.44 = $1,942.00 + $144.68 LSERS/TRSL & Medicare

$       200 days x $7.44 = $1,488.00 + $232.87 TRSL & Medicare

$  185 days x $7.44 = $1,376.00 + $102.51 LSERS & Medicare

$       180 days x $7.44 = $1,339.00 + $209.55 TRSL & Medicare

 

3. Due to increases in the employer=s contribution to the retirement systems since the 2000-2001 school year, the current year retirement percentages will be charged to this fund for the Sales Tax Raises.

 

Ø   2000 - 2001 school year

TRSL - 14.2%     LSERS - 6.0%

 

Ø 2009 - 2010 school year

TRSL - 15.5 %    LSERS - 17.6%

 

Ø  2010 - 2011 school year

TRSL - 20.2%     LSERS - 24.3%

 

On a motion by Mr. Thomas Nelson, seconded by Mrs. Debbie Collins, the Pointe Coupee Parish School Board voted unanimously to set up a separate account to deposit proceeds from the 1999 One-Cent Sales Tax.

                                                                          - - - -

 

Committee Meeting Reports.  Finance Chairperson Kevin Hotard reported that he had met with Superintendent D=Amico, Finance Committee members Brandon Bergeron, Debbie Collins, and Jared Gibbs at a 5:00 p.m. scheduled meeting on Tuesday, January 26, 2010.  The Committee discussed the following:  a plan for placing the one-cent sales tax in a separate account as directed by our auditors, Freddy Smith & Rodney Combs, of Postlewaithe & Netterville; a policy to reward certificated personnel and instructional paraprofessionals for meeting or exceeding their school=s assigned school performance scores; the first 2009-2010 general fund budget revision, as well as reviewed the monthly financials. 

 

Mr. James Cline, the Building and Grounds Committee Chairperson, reported that he had scheduled a Building & Grounds Committee meeting for 4:30 p.m. (one hour prior to the regular School Board meeting) on Thursday, January 28, 2010.  The Committee Mr. Brandon Bergeron, Mrs. Anita LeJeune, along with Superintendent D=Amico, Donald Fuselier, and Jared Gibss, discussed selection of an architect for QSCB loan proceeds construction framework; the Intergovernmental Agreement that Attorney Bossier drafted between the School Board and the Police Jury; an update regarding FEMA, proposed roofing projects, etc., for bid, and the property located next to Livonia High school. 

                                                                          - - - -

 

Discussion/Action Regarding the Destination of Sixth Grade Students at Rosenwald Elementary School. Superintendent D=Amico stated that sixth grade students were re-added to Rosenwald Elementary School campus during the 2008-2009 school year. Based upon recent parental surveys, twenty-two of twenty-eight parents indicated that they would like to have their sixth grade children remain on the campus at Rosenwald for their seventh grade school year; six parents indicated that they would not like their children to attend Rosenwald as seventh graders.  A discussion ensued.  Mrs. Debbie Collins mentioned that it is hard to get teachers to work in low performing schools. Mrs. Debbie Collins stated that she is concerned about capacity issues and also concerned about certified highly qualified teachers for a quality education.  Mr. Nelson stated that he has serious concerns and reservations regarding space issues at Livonia High School. 

 

Mr. Brandon Bergeron made a motion to follow the Superintendent=s recommendation to add seventh grade students to the Rosenwald Campus during the 2010-2011 school year.  The motion was seconded by Mr. Frank Aguillard. 

 

Mr. Nelson made a substitute motion to table the item.  Mr. Hotard seconded the substitute motion.  A roll call vote resulted in the following:

 

YEAS:  Chad Aguillard, Debbie Collins, Kevin Hotard, Anita LeJeune, and Thomas Nelson

NAYS:  Frank Aguillard, Brandon Bergeron, and James Cline.

                                                           

The substitute motion to table the item regarding the destination of sixth grade students at Rosenwald Elementary School passed by a 5-3 vote of the Board.

                                                                          - - - -

Policy to Reward Certificated Personnel for Meeting/Exceeding School Performance Scores.  Superintendent D=Amico stated that during the 2008-2009 school year, schools that exceeded their School Performance Scores (SPS) received compensation from a flex grant.  She presented a policy that would reward certificated personnel for meeting or exceeding their school=s State assigned school performance scores ; a policy discussed at the Finance Committee meeting.  Mrs. D=Amico recommended that the Board adopt a compensation policy that would be used from year to year.

 

                                                                                                                                          Policy File:       

 

STIPEND COMPENSATION FOR MEETING OR EXCEEDING A SCHOOL=S STATE ASSIGNED SCHOOL PERFORMANCE SCORE

 

The Pointe Coupee Parish School Board will award a stipend to all certificated personnel annually for meeting or exceeding their school=s State assigned school performance score.

 

$                    Certificated personnel include principals, assistant principals, teachers, social workers/counselors, nurses, speech therapists.

 

$                    The amount of $100,000.00 will be budget annually for this stipend (not salary) award.  The $100,000.00 budgeted will include the stipend and related benefits.  The award amount will vary annually according to the number of schools reaching their State assigned school performance score.  It is anticipate that stipends will be released in January of each year, based on School Performance of the previous year.

 

t                   Conditions for receiving this award:

 

1.         Employees who were absent over 20 days during the previous school year will receive a prorated award calculated by dividing the number of days actually worked by the number of days in that employee=s work year.

2.         Employees must still be employed by the school system when the award is distributed unless the person retired or died.

3.         Award amount will be prorated according to the time employed at the eligible school.

4.         Employees serving more than one school will receive a prorated award.

The amount budget could be decreased, if necessary because of financial problems, by a majority vote of the Pointe Coupee Parish School Board.

 

SCENARIO: (Using the 2008-2009 School Performance Score Award Recipients)

 

Ø                   Certificated Personnel = 73 recipients from Upper Pointe Coupee Elementary and Valverda Elementary

Ø                   $100,000.00 minus Retirement and Medicare of $16,950.00 = $83,050.00

Ø                    $ 83,050.00 divided by 73 recipients = $1,137.67 each

 

Note: The scenario amount of $1,137.67 is not the actual amount an employee will receive from the 2008-2009 School Performance Scores (SPS) Achievement Award.

 

A discussion followed.  Mr. Thomas Nelson stated that he is in favor and will support the Superintendent=s recommendation, but expressed his concern about teachers not wanting to teach at a school with low performance.  Anita LeJeune questioned certificated and expressed that she thinks that everyone that works with the students should receive the stipend.  Mr. Kevin Hotard, Finance Committee Chairperson, stated that originally paraprofessionals were being considered to receive stipends; however, due to budgetary concerns, stipends are only recommended for certificated staff.

 

On a motion by Mr. James Cline, seconded by Mrs. Debbie Collins, the Board voted unanimously to adopt the stipend compensation policy to reward certificated personnel for meeting or exceeding their school=s assigned school performance scores.

 

Mrs. Marcia Pinsonat, Principal of Upper Pointe Coupee, and Mr. Major Swindler, Principal of Valverda Elementary School, thanked the School Board for adopting this policy that will help with morale at the schools.

                                                                          - - - -

Selection of an Architectural Firm for Re-roofing Projects.  Board members requested that Mr. Donald Fuselier, Director of Maintenance & Support Services, solicit Architects  for the Qualified School Construction Bond (QSCB) projects for buildings ABC and D at Rosenwald Elementary; the cafeteria at Upper Pointe Coupee Elementary, and the main building at Rougon Elementary.   Mr. Fuselier received quotes from five Architectural firms.  Architect; David Mougeot, an architect that has successfully contracted with the Pointe Coupee Parish School Board in the past, provided a quote of 6%.  Architect Mark Matthews, provided a quote of 5.375%, and after checking Mr. Matthew=s references, it appeared that his clients were well satisfied.  These two quotes are considerably lower than two other quotes that were received at 9%.  Both Mougeot and Matthews included travel and handling of the Davis Bacon Act in their quote. 

 

Added Agenda Item.  Mr. James Cline made a motion, seconded by Mr. Kevin Hotard, to add an item to the agenda for Discussion/Action regarding the Frank Foti Property located next to Livonia High School (item 16A). Unanimously carried

 

Discussion/Action Regarding the Foti Property.    Mr. James Cline made a motion, seconded by Mr. Kevin Hotard, to instruct the Superintendent to begin discussing purchase/ lease options with Mr. Foti for the property located next to Livonia High School.  The information obtained will be given to Board members at a subsequent meeting for possible negotiation purposes.

 

Mr. James Cline stated that the Building and Grounds Committee had met and their recommendation was to hire the Mougeot Architectural Firm.  Mr. Cline mentioned that authorization is also needed to bid roofs and requested that the Board consider adding an item to the agenda to authorize the Architect selected to begin the bid process for  roofing.

 

Added Agenda Item.  On a motion by Mr. Kevin Hotard, seconded by Mrs. Debbie Collins, the Board voted unanimously to add an item to the agenda (16B) regarding Authorization to Bid Roofing Projects.

 

Selection of an Architectural Firm. On a motion by Mr. Frank Aguillard, seconded by Mr. Thomas Nelson, the Board voted unanimously to hire Mougeot Architectural Firm for re-roofing projects for the Qualified School Construction Bond (QSCB) projects for buildings ABC and D at Rosenwald Elementary; the cafeteria at Upper Pointe Coupee Elementary, and the main building at Rougon Elementary.

                                                                          - - - -

Authorization to Bid Roofing Projects.  Mr. Brandon Bergeron made a motion, seconded by Mr. Kevin Hotard, to authorize Mr. David Mougeot, of Mougeot Architect to begin advertising for bids for roofing projects.  Unanimously carried.

 

Mr. Brandon Bergeron stated that part of the work, according to the recommendation, should be prioritizing work and to instruct the architect for plans and bids for classrooms at Livonia High School. A short discussion ensued regarding the second phase of construction and prioritization of work.  Superintendent D=Amico stated that she does think that a preliminary cost analysis should be considered; if Livonia High School continues to grow, the Board will not be able to wait three years due to capacity issues.

 

Added Agenda Item. Mr. James Cline made a motion, seconded by Mr. Brandon Bergeron to add an item to the agenda regarding the preliminary cost project.  Motion carried.

 

Mrs. Debbie Collins stated that she was opposed to the preliminary cost project.  She further stated that the cost projections need drawings and that the Board should take one project at a time.

 

Preliminary Cost Projects.  Mr. James Cline made a motion, seconded by Mr. Brandon Bergeron, to obtain preliminary cost projects.  A roll call vote resulted in the following:

 

YEAS:  Frank Aguillard, Brandon Bergeron, Thomas Nelson and James Cline

 

NAYS:  Chad Aguillard, Debbie Collins, Kevin Hotard, and Anita LeJeune  

 

The motion to proceed with the preliminary cost projects failed by a 4-4 vote of the Board

 

Adoption of the 2010-2011 School Year Calendar.  Ms. LaShonda Victorian prepared a draft copy of the 2010-2011 school year calendar reflecting half days, holidays, etc. She also provide a copy of the twelve-month employee holiday calendar, effective on July 1, 2010.  Superintendent D=Amico and Administrators (Principals, Supervisors, Directors) reviewed and discussed the proposed 2010-2011 calendar at the January 12, 2010 monthly Administrators= meeting.  Should the Louisiana State Department of Education change the testing dates, the Board will be requested to revise the calendar at a subsequent meeting.  A short discussion followed. 

 

Mr. Thomas Nelson made a motion to adopt the proposed 2010-2011 school year calendar as presented.  Mr. Frank Aguillard seconded the motion.  Board member Brandon Bergeron made a substitute motion to have the teachers and staff members review the calendar prior to adoption.  The motion died for a lack of a second.  Mr. Brandon Bergeron requested a roll call vote for the original motion made by Mr. Thomas Nelson, seconded by Mr. Frank Aguillard.  The roll call vote resulted in the following:

 

YEAS:  Chad Aguillard, Frank Aguillard, James M. Cline, Debbie Collins,

Kevin Hotard, Anita LeJeune, and Thomas Nelson

 

NAYS:  Brandon Bergeron                     

 

The original motion to adopt the 2010-2011 school year calendar and twelve-month employee calendar passed by a vote of 7-1.

                                                                          - - - -

Monthly Head Start Director=s Report.  Mrs. Karen Holmes-Shaw, Head Start Supervisor, provided the January 2010 Head Start Report.  The written report consisted of the following: (A) Monthly Financial Report; (B) Monthly Program Information Summary (1) Health/Development Information Summary, (2) Parent Involvement Summary (3) Disability/Mental Health Information Summary; (C) Program Enrollment and Attendance Reports; (D) Monthly Report of Meals and Snacks (this is not applicable until children report to centers); (E) Results of the Annual Financial Audit (this is not applicable until Head Start funds are included in the annual audit for the School Board); (F) Annual Self-Assessment Report (due to be completed in April 2010); (G) Community Assessment and Strategic Planning Addressing Needs of Head Start Program (completed); (H) Applicable correspondence from Washington or Dallas Offices of Head Start; and (I) Program Information Report (PIR) (due to be completed and submitted to Washington on August 31, 2010).  Mrs. Shaw indicated that her focus for the month of January will be to: Bid playground equipment and continue construction on modular facilities and continue site work; Recruit students and families for vacant slots; Assist Head Start Families who have expressed needs (i.e., families who have lost homes to fire); Continue to serve as many families as possible through home-based services until the buildings are ready for occupancy; Complete Brigance Developmental Screening for all children that are accepted in the program; Assist parents in completing physical/dental examinations for all children that are accepted; Assist parents in getting children up-to-date on all immunizations required;  Education/Family Services= Training-Daycare License, Creative Curriculum, ECERS, and Performance Standard Training; Conduct parent meetings, Policy Council Meeting, and Parent/Child Socialization; order materials and supplies to Aset-up@ classrooms, and to obtain daycare licensure for all buildings/sites.

 

Mr. Thomas Nelson made a motion, seconded by Mrs. Debbie Collins, to accept the Head Start Supervisor=s monthly provided by Mrs. Karen Holmes-Shaw, Head Start Supervisor.  Unanimously carried.

                                                                          - - - -

Adoption of Revised Policies and New Policy. Board members received draft copies of the following policies: Testing Program (II); Class Rankings (IHC), and Board-Owned Vehicles (EDBA).  A discussion followed regarding the class rankings policy.  Dual enrollment, advance placement courses, and curriculum changes for the freshman class were mentioned.  Board member Debbie Collins expressed her disapproval of the proposed policy because she is of the opinion that the proposed prescribed curriculum would change the current graduation honors of valedictorian and salutatorian with regard to quality points, etc. According to Principal Stacy Gueho, students enrolled in these classes can earn up to twenty-four college hours prior to attending college; some students could ultimately be classified as a sophomore their first year in college.

 

It was decided that the Board would vote on each policy separately.

 

Testing Policy (II) - On a motion by Mr. Brandon Bergeron, seconded by Mr. Thomas Nelson, the Board voted unanimously to approve the revisions to the Testing Program Policy (II).

 

Class Rankings (IHC) -Mr. James Cline made a motion to approve the Class Rankings Policy (IHC).  The motion was seconded by Mr. Brandon Bergeron.  Mrs. Debbie Collins requested a roll call vote that resulted in the following:

 

YEAS:  Chad Aguillard, Frank Aguillard, Brandon Bergeron, James Cline, Kevin Hotard, Anita LeJeune, and Thomas Nelson

 

NAYS:  .Debbie Collins             

 

The Class Rankings Policy was adopted by a 7-1 vote of the Board.

 

Board-Owned Vehicles (EDBA) -On a motion by Mr. Kevin Hotard, seconded by Mr. Thomas Nelson, the Board voted unanimously to adopt a policy regarding Board-Owned Vehicles (EDBA).

                                                                          - - - -

Approval of the Submission of Applications for Competitive Federal Grants.  Superintendent D=Amico stated that she would like to seek highly competitive grants and will receive assistance from Capital Area Human Services & Robert Rose Consulting to apply for these grants.  Grants for the Integration of Schools and Mental Health Systems (CFDA # 84.215M) due on February 22, 2010; Arts in Education Model Development and Dissemination Program (CFDA # 84.351D); Readiness and Emergency Management for Schools (CFDA # 84.184E); and Elementary and Secondary School Counseling Program Grant Competition (CFDA #84.215E).

 

Mr. Thomas Nelson made a motion, seconded by Mr. Kevin Hotard, to approve the submission of applications for competitive federal grants.

                                                                          - - - -

Adoption of Intergovernmental Agreement Between the Pointe Coupee Parish School Board and the Pointe Coupee Police Jury.  Attorney Larry Bossier drafted the Intergovernmental Agreement Between the Pointe Coupee Parish School Board and the Police Jury, which was almost identical to the previous agreement that had been  adopted in 1999.

 

On a motion by Mr. Thomas Nelson, seconded, by Mrs. Debbie Collins, the Board voted unanimously to adopt an Intergovernmental Agreement between the Pointe Coupee Parish School Board and the Pointe Coupee Parish Police Jury.  Unanimously carried.

 

INTERGOVERNMENTAL AGREEMENT                          UNITED STATES OF AMERICA

 

 

BY: POINTE COUPEE PARISH SCHOOL BOARD           STATE OF LOUISIANA

     

                                       

TO: POINTE COUPEE POLICE JURY                             PARISH OF POINTE COUPEE

 

 

THIS INTERGOVERNMENTAL AGREEMENT made and entered into this 28th day of January,  in the year of Our Lord Two Thousand and Ten (2010), between POINTE COUPEE PARISH SCHOOL BOARD, a political subdivision of the State of Louisiana, domiciled and having its principal place of business in New Roads, Parish of Pointe Coupee, State of Louisiana, herein represented by its President, Chad A. Aguillard, in accordance with that resolution passed by the School Board, meeting in regular session on the 28th day of January, 2010, a copy of which is attached hereto, hereinafter referred to as "BOARD" and POINTE COUPEE PARISH POLICE JURY, a political subdivision of the State of Louisiana, domiciled and having its principal place of business in New Roads, Parish of Pointe Coupee, State of Louisiana, herein represented by its President, Melanie Bueche, hereinafter referred to as "JURY".

 

                                                                  WITNESSETH:

 

1.  DESCRIPTION OF PROPERTY: BOARD hereby agrees to allow the JURY, under the terms and conditions hereinafter set forth, use of the following described property, located in the Parish of Pointe Coupee, State of Louisiana, to-wit:

 

A certain lot or parcel of ground, situated in the city of New Roads, in the Parish of Pointe Coupee, State of Louisiana, in Section 38, Township 4 South, Range 10 East, having a front of one hundred eighty (180) feet, more or less, on the west by the right of way of the extension of New Roads Street, and having a depth in an easterly direction of seventy (70) feet, more or less.  The Southwest boundary of this lot begins at a point one thousand one hundred five (1,105) feet, more or less, from the intersection of New Roads Street of Louisiana State Highway No. 10.

 

For clarity and certainty of said lot, this area is that which contains the basketball courts behind Rosenwald High School.

 

2.  TERM:  The term of this intergovernmental agreement is for Ten (10) years, commencing on February 1, 2010, and ending at midnight on February 1, 2020 with an option to renew this agreement for ten (10) additional years.

 

            3.  CONSIDERATION: The consideration for this agreement shall be the general public good arising out of the use of the premises and the mutual benefits arising to both the BOARD and JURY from this agreement.

 

4.  USE OF THE PREMISES: BOARD and JURY agree that the JURY shall:

 

(a)  Have the right to use and occupy said premises for the purpose only of providing basket ball courts for the use and enjoyment of the general public and for JURY=S public recreational programs.

(b)  Cut and trim and keep cut and trimmed during the term of this lease all brush, grass, and noxious weeds that may grow anywhere on said premises.

(c) Take whatever measures as may be required to protect the fences, goals, backboards, basketball courts, trees and grass on said premises from any injury or harm due to JURY=S use and occupancy of said premises. 

(d)  Take whatever measures as may be required to protect and maintain the natural and man made drainage systems on the said premises and to take whatever action that may be necessary to maintain the servitude of drainage from the premises over adjoining or adjacent property.

(e) JURY agrees to abide by the building restrictions affecting such premises in the City of New Roads, Louisiana.

(f) JURY shall be responsible to make any and all repairs to fences, goals, backboards, basketball courts located on said premises.

(g) JURY shall retain ownership and title in and to any buildings and improvements which it may erect or place upon said premises and shall have the right to remove and retain any or all such buildings and improvements upon the termination of this agreement, provided it removes the same within thirty (30) days after the termination of this agreement.  

 

5.  INDEMNITY AND INSURANCE:  JURY shall occupy the premises at its own risk and shall indemnify BOARD against any expense, loss, costs, damage, claim, action, or liability paid, suffered or incurred as a result of any breach by JURY, its agents, servants, employees, customers, visitors, or licensees of any covenant or condition of this agreement, including, without limitation, the provisions of Paragraph 4 of subparagraph (d) hereof relating to the rights of drainage from the premises over adjoining or adjacent property, or as a result of JURY'S use or occupancy of the premises or the carelessness, negligence or improper conduct of JURY, its agents, servants, employees, customers, visitors or licensees.  The JURY=S liability under this agreement extends to the acts of omission of any subtenant and any agent, servant, employee, customer, visitor, or licensee of any such subtenant.  JURY shall defend and shall hold harmless the BOARD and shall indemnify the BOARD against any expense, loss, costs, damage, claim and action arising from the injury of any person who is on the property whether such person is on the property with or without authority. 

 

6.  CONDITION ON SURRENDER: JURY agrees that it will peaceably surrender the  premises at the end of the term hereby granted in Paragraph 2 hereof in the same good order and condition as the premises are at the commencement thereof.

 

7.  EARLY TERMINATION: Both parties reserve the right to terminate this agreement with or without cause by giving the other party thirty (30) days notice in writing.

 

8.  RIGHT OF BOARD TO ENTER PREMISES: BOARD reserves the right to keep access gates to the premises locked so that the general public may not have use of said premises during school hours or during such times as the BOARD, its students, agents, servants, employees, customers, visitors or licensees desire the use of said premises.

 

THUS DONE AND PASSED BEFORE ME THIS 28th  day of January, 2010  in New Roads, Louisiana before the undersigned competent witnesses who have hereunto signed their names with the parties, and me, Notary, the day, month, and year first above written.

 

WIITNESSES:                                                   POINTE COUPEE PARISH SCHOOL BOARD

 

_________________________________              BY:________________________________

ITS PRESIDENT

 

_________________________________

PRINTED NAME OF WITNESS                           POINTE COUPEE PARISH POLICE JURY

 

_________________________________              BY:________________________________

ITS PRESIDENT

 

_________________________________

PRINTED NAME OF WITNESS

____________________________________

LARRY S. BOSSIER

NOTARY PUBLIC

NO. 36112        

 

                                                                           - - - -

 

Remarks from the Superintendent.  Superintendent D=Amico announced that the International Center for Leadership in Education (ICLES) intervention/assistance will begin at Rosenwald Elementary on Monday, February 1, 2010.  She stated that Fast ForWord training will be available at all schools and training is scheduled to be completed on Friday, January 29, 2010. Mrs. D=Amico referred to the student art work that was placed in the Board room.  She publicly thanked Mrs. Anita LeJeune for assisting the students with the art projects that will be entered in the annual art contest that is sponsored by the Louisiana School Boards= Association.

                                                                           - - - -

Adjournment.  On a motion by Mr. Thomas Nelson, seconded by Mr. Frank Aguillard, the meeting adjourned at 8:04 p.m.

 

POINTE COUPEE PARISH SCHOOL BOARD

__________________________

Chad Aguillard, President

 

__________________________

Linda D. D=Amico, Superintendent

Secretary-Treasurer