MINUTES

POINTE COUPEE PARISH SCHOOL BOARD
 

337 Napoleon Street

New Roads, LA 70760
 

REGULAR MEETING
 

 Thursday, September 24, 2009

 

The Pointe Coupee Parish School Board met in a regular session on Thursday, September 24, 2009, at 337 Napoleon Street, New Roads, LA.  Mr. James M. Cline, President, called the meeting to order at 6:20 p.m.    

 

Board members present were Chad Aguillard, Frank R. Aguillard, Jr., Brandon Bergeron, James Cline, Debbie Collins, Kevin Hotard, and Thomas A. Nelson.

 

Mr. Lawrence Smith was requested to lead the Pledge of Allegiance to the Flag of the United States of America.

 

Mrs. Debbie Collins offered the invocation.

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                                                                  Consent Agenda

 

The following items are considered to be routine and are enacted with one motion. 

 

Mr. Thomas Nelson made a motion, seconded by Mr. Brandon Bergeron, to approve the following consent agenda items.  Unanimously carried.

 

                                                                             

                                                             End of Consent Agenda

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Personnel Actions.  Ms. Cynthia O=Meara, Personnel Director, reviewed the Personnel Actions for the month of September 2009.  She mentioned that two employees submitted letters requesting the opportunity to retire for one day with consideration to be rehired the next day.  A short discussion followed regarding advertisements for positions. 

 

Mr. Thomas Nelson made a motion, seconded by Mr. Chad Aguillard, to accept personnel actions as presented, to include the waiver of external advertisements for the two retirement requests, as advertisements for these two positions will be handled internally by posting notices for two weeks at the schools, maintenance facility and central office for current employees of the school system.

 

A.         Resignations:

 

Gary Adkins, certified teacher, Livonia High School, effective 08.27.09

James McCray, III, non-certified teacher, Livonia High School, effective 09.15.09.

Greta Sorrell, Project Boost Facilitator, Rosenwald Elementary School, effective 06.19.09

 

B.         Extended Sick Leave:

 

Alfreda Coleman, school food service technician, Livonia High School, effective 08.18.09-08.31.09

Jessica Langlois, social worker, School Based Health Clinic-Pointe Coupee Central High School, effective 09.17.09-11.20.09

Diana Sylvest, certified teacher, Pupil Appraisal, Central Office, effective, 08.11.09-09.11.09

 

C.         Consider Approval of the Position for Head Start Family Advocate:
 

 (Advertisement for three weeks)

 

D.         New Hire:
 

Jodi Burson, certified teacher, Valverda Elementary School, effective 09.08.09

 

E.        Retirements:
 

Margaret Griffin, Special Education Clerk, Central Office, effective 11.30.09

Tammy Oubre, Executive Assistant to the Superintendent, Central Office, effective 11.30.09

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Mrs. Anita LeJuene arrived at 6:45 p.m.

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Monthly Financial Information.
  Linda D'Amico, Superintendent, provided copies of the following monthly financial information: the reconciled bank statement from Guaranty Bank (08/01/09-08/31/09), the general fund cash account (09/15/09), the outstanding check report (09/15/09), and the accounting Statement of Revenue and Expenditures (period ending August 31, 2009).

 

On a motion by Mr. Kevin Hotard, seconded by Thomas Nelson, the Board voted to approve the monthly financial information as presented by Superintendent D=Amico.  Unanimously approved.

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Committee Meeting Reports.  This agenda item was not applicable.

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Rescind Previously Adopted Millage Resolution.  Superintendent D=Amico stated that the constitutional tax should be 4.54 mills, rather than 4.09 mills; therefore the Resolution that was adopted at the August meeting should be rescinded and the Board should adopt another Resolution.

 

On a motion by Mr. Thomas Nelson, seconded by Mr. Kevin Hotard, the Board voted to rescind the resolution to levy millages for the 2009 tax roll that had been adopted at the August 31, 2009 regular School Board meeting.  Unanimously carried.

 

Adoption of a  Resolution to set Millage Rates for Tax Year 2009.   Mr. Thomas Nelson made a motion to adopt a Resolution to set millage rates for the tax year 2009.  Mr. Kevin Hotard seconded the motion.  Unanimously carried.
 

                                                                       Resolution

 

WHEREAS, the previous Resolution adopted at the regular School Board meeting on Monday, August 31, 2009, to adopt the millage rates is hereby rescinded;

BE IT RESOLVED, that the following millage(s) are hereby levied on the 2009 tax roll on all property subject to taxation by the Pointe Coupee Parish School Board:

MILLAGE
 

Constitutional                                                                                          4.54 mills

 

Special Parishwide Schools                                                                    11.96 mills

 

Bond and Interest District 10                                                                   10.00 mills

 

BE IT FURTHER RESOLVED that the proper administrative officials of the Parish of Pointe Coupee, State of Louisiana, be and they are hereby empowered, authorized, and directed to spread said taxes, as hereinabove set forth, upon the assessment roll of said Parish for the year 2009, and to make the collection of the taxes imposed for and on behalf of the taxing authority, according to law, and that the taxes herein levied shall become a permanent lien and privilege on all property subject to taxation as herein set forth, and collection thereof shall be enforceable in the manner provided by law.

 

The foregoing resolution was read in full, the roll was called on the adoption thereof, and the resolution was adopted by the following votes:

 

YEAS:              Chad Aguillard, Frank Aguillard, Brandon Bergeron, James Cline, Debbie Collins, Kevin Hotard, Anita LeJeune, and Thomas Nelson

NAYS:              None

ABSTAINED:     None

ABSENT:          None

 

CERTIFICATE

 

I hereby certify that the foregoing is a true and exact copy of the resolution adopted at the board meeting held on September 24, 2009, at which meeting a quorum was present and voting.

 

New Roads, Louisiana, this 24th day of September, 2009.

 

__________________________________

(Signature of authorized person of the taxing district)

 

 

AFFIDAVIT

STATE OF LOUISIANA

PARISH OF POINTE COUPEE

 

BEFORE ME, the undersigned notary public, duly commissioned and qualified within and for the aforesaid parish and state, personally came and appeared:

 

                                                                                     Linda D. D=Amico

(Authorized person to represent the taxing district)
 

who, after first being duly sworn, did depose and say: That she is the duly authorized Superintendent of the Pointe Coupee Parish School Board.

 

That a public meeting was held in accordance with the Open Meetings Law at R.S. 42:1, et seq. to adopt the millage rate(s) for the 2009 tax year.  That public written notice of the agenda, date, time, and place of the meeting (X) was posted on the building where the meetings of this taxing authority are usually held at least 24 hours before the meeting and/or ( ) was published in the official journal at least 24 hours before the meeting.

 

That a quorum or simple majority of the total membership of the taxing authority was physically present and voting at the public meeting, which was held on the 24th day of September, 2009, at 5:30 p.m., at 337 Napoleon Street, New Roads, Louisiana 70760.  The meeting was conducted in accord with the prior noticed agenda.  Matters not included on the agenda were not discussed without the unanimous approval of the members present after complying with all provisions of R.S. 42:7(A)(1)(b)(ii).

 

                                                   Roll Forward Occurred: Yes ( ) No (X)

                                                            If Roll Forward Occurred:

 

That the additional publishing requirements of Article 7, Section 23 (C) of the Louisiana Constitution and R.S. 47:1705(B) regarding increases in the millage rate(s) have been complied with.  These requirements include, but are not limited to the following:

 

That copies of all required notices and agenda are attached hereto and incorporated herein by reference.
 

                                                         (Signature of affiant)

 Linda D. D=Amico                                

 

SWORN TO AND SUBSCRIBED Before Me, this 24th day of September, 2009, at New Roads, Louisiana.

                                                     

Notary Public

 

Printed or Typed Name (as commissioned): Frank Vine, III

Notary ID or Bar Rolll No: 33646

                                                                           - - - -

 

Head Start Supervisor=s Monthly Report.  Karen Holmes-Shaw, Head Start Supervisor, presented the Head Start Supervisor=s Report for the month of September 2009.   She explained the role of the Family Facilitator as well as the Family Advocates. A short discussion ensued regarding in-home visits, student screening, enrollment, available slots at schools vs. waiting lists, etc.  Mr. Cline mentioned that in some areas students have not enrolled simply because they want to wait to see how the program is running before they commit.
 

Mrs. Anita LeJeune suggested sending a letter to Washington, D.C. expressing the need to expand the program in some areas, as they may not understand the demographics of the situation.  Mrs. D=Amico stated that Washington had granted slots based upon prior information when Pointe Coupee Community Advancement and CDI Head Start were in charge of the program.  She further stated that if the school system proves to provide services well this will allow us to work toward receiving additional funding for the program based on our needs assessment.

 

It was announced that it is necessary to schedule a mandatory training to educate Board members about their roles and responsibilities with regard to Head Start.  Training is scheduled for the day of the Executive Committee meeting in October (Thursday, October 15, 2009) either from 4:30 p.m. - 5:30 p.m. or after the Committee meeting scheduled for 5:30 p.m.  Mr. Chad Aguillard stated that during the interview process, he was informed of this mandatory requirement of the School Board.

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Ratification of LARMA Pool Insurance and Adoption of a Resolution.   Agenda item number fifteen on the agenda was a Resolution authorizing the superintendent to sign the required Louisiana Uninsured/Underinsured Motorist form reflecting the selection of or rejection of Uninsured/Underinsured Motorist Bodily Injury Coverage.

                                     Louisiana Public Schools Risk Management Agency

                                Uninsured/Underinsured Motorists Bodily Injury Resolution

 

RESOLVED that the Pointe Coupee Parish School Board met in a public meeting held on September 24, 2009, and was conducted in accordance with the open meetings law.
 

BE IT FURTHER RESOLVED that this Resolution, as presented by the Pointe Coupee Parish School Board, authorizes the Superintendent to sign the required Louisiana Uninsured/Underinsured Motorist form reflecting a selection of or rejection of Uninsured/Undersinsured Motorist Coverage.  This selection is applicable to Commercial Automobile Insurance Coverage for the period October l, 2009 to October 1, 2010.
 

On a motion by Mr. Brandon Bergeron, seconded by Mr. Thomas Nelson, the aforementioned Resolution was adopted and recorded as follows:

 

YEAS:              Chad Aguillard, Frank Aguillard, Brandon Bergeron, James Cline, Debbie Collins, Kevin Hotard, Anita LeJeune, and Thomas Nelson
 

NAYS:              None
 

ABSTAINED:     None
 

ABSENT:          None    

                                                                    CERTIFICATE

I, hereby certify that the foregoing is a true and correct copy of a resolution adopted by the Pointe Coupee Parish School Board, New Roads, Louisiana, on the 24th day of September 2009, at which time a quorum was present and voting.

                                                                                  

(SEAL)                                      Linda D'Amico, Superintendent/Secretary-Treasurer   Pointe Coupee Parish School Board

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Remarks from the Superintendent.  Mrs. D'Amico stated that she, Mr. James Cline, and Mr. Frank Aguillard had attended the Police Jury meeting held at the Scott Civic Center on Thursday, September 17, 2009.  A letter and proposal were submitted to the Jury respectfully requesting funds from the Louisiana Recovery Authority Community Development Block Grant in response to Hurricane Gustav; the feedback received was very positive, and some jury members suggested that an additional $300,000 be requested to provide showers and a/c in gyms.  Superintendent D'Amico mentioned that Mr. Chad Aguillard had invited her to attend a Rotary Club meeting on Tuesday, September 22, 2009; the guest speaker was from the Center for Disease Control (CDC).  Mrs. D'Amico mentioned that she had received valuable information regarding Center for Disease  Control measures  from attending this meeting.  She mentioned that she is working with a task force in the office to possibly be able to provide flu injections at schools.  Superintendent D'Amico announced that Upper Pointe Coupee Elementary School came out of Corrective Action this past year, and she attended a celebration that was held on Wednesday, September 23, 2009 to honor students, faculty and staff for their hard work.  Mrs. D'Amico stated that the system is moving ahead and that she is anxiously awaiting the School Performance Scores (SPS), which were expected to be released two weeks ago.    Superintendent D'Amico also announced that the Title I IDEA Regular AARA Grants are approved; she mentioned that early approval helps with cash flow issues.  She mentioned that there are a total of four applicants for the Chief Financial Officer's vacant position; the deadline to submit an application is October 9, 2009.  Mrs. D'Amico also announced that she is still performing job duties as the Supervisor of Federal Programs; the deadline for this position is October 2, 2009.

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Expressions of Sympathy.  On motion by the entire Board and seconded by the entire Board, an expression of sympathy was offered to the families of:

 

Mr. John Blanchard, father of Michelle Bonds, a paraprofessional at Rougon Elementary School.

Mr. Morris Martin, brother of Geneva Brisco and Andrew Martin, teachers at Rougon Elementary School.

Mrs. Diana Sylvest, Pupil Appraisal Educational Diagnostician, Central Office.

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Adjournment.  On a motion by Mr. Thomas Nelson, seconded by Mr. Frank Aguillard,   the meeting adjourned at 7:15 p.m.   

 

POINTE COUPEE PARISH SCHOOL BOARD
 

__________________________________
James M. Cline, President

__________________________________

Linda D'Amico, Superintendent