MINUTES   

 

POINTE COUPEE PARISH SCHOOL BOARD

337 Napoleon Street

New Roads, LA 70760

 

REGULAR MEETING

Thursday, June 25, 2009

 

The Pointe Coupee Parish School Board met in a regular session on Thursday, June 25, 2009, at 337 Napoleon Street, New Roads, LA.   Mr. James Cline, President, called the meeting to order at 5:30 p.m.    

 

Board members present were Messrs. Chad Aguillard, Frank R. Aguillard, Jr., Brandon Bergeron, James M. Cline, Kevin Hotard, Thomas A. Nelson, and Mrs. Debbie Collins.

 

Board member Anita LeJeune was absent.

 

Mr. Frank Aguillard led the Pledge of Allegiance to the Flag of the United States of America.

 

Mrs. Debbie Collins offered the invocation.

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Approval of the Official Journal.  Mr. Thomas Nelson made a motion, seconded by Mrs. Debbie Collins, to approve the Pointe Coupee Banner as the official journal of the Pointe Coupee Parish School Board effective July 1, 2009 and ending June 30, 2010.  Unanimously carried.

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Approval of Request from the St. Augustine Local Organized Committee.  Mr. Thomas Nelson made a motion to approve the request from the St. Augustine Local Organized Committee that would allow the property behind Rosenwald Elementary to once again be utilized for activities. Mr. Chad Aguillard seconded the motion.  Unanimously carried.

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                                                                  Consent Agenda

 

The following items are considered to be routine and are enacted with one motion. 

 

Mr. Cline stated that the consent agenda item regarding Executive Committee minutes of June 18, 2009 was requested to be deferred until a subsequent meeting. Mr. Thomas Nelson made a motion, seconded by Mr. Brandon Bergeron, to approve the following consent agenda items.  Unanimously carried.

 

 

                                                             End of Consent Agenda

 

Agenda Order Change.  President Cline stated that a Board member had to leave early due to a prior engagement and requested to move up agenda item sixteen regarding personnel actions. 

 

Personnel Actions.   Ms. O'Meara prepared and presented the June 25, 2009 personnel action form.

 

A.         Ratify the renewal of contracts for Administrators. Mr. Lucia stated that he had conducted administrative evaluations based upon the two months that he had been employed as the Interim Superintendent of Schools.

 

On a motion by Mr. Kevin Hotard, seconded by Mr. Thomas Nelson, the Board voted unanimously to approve the following Administrative Contracts as recommended by Mr. Lucia, and contingent upon program funding, effective July 1, 2009-June 30, 2011:

 

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B.         Approval of Position for Head Start Family Services Facilitator.

 

Board members received a copy of the job description and salary schedule for the Head Start Family Services Facilitator.

 

On a motion by Mr. Kevin Hotard, seconded by Mr. Thomas Nelson, the Board voted unanimously to approve the position of Head Start Family Services Facilitator based upon a teacher's salary schedule that will consist of a regular salary plus a period of one (1) month extended employment not to exceed that which is provided by the state minimum salary schedule.

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C.         Permission Granted to Advertise for a Head Start Family Services Facilitator and a Head Start Clerk.

 

Mr. Kevin Hotard made the motion, seconded by Mr. Thomas Nelson, to grant permission to advertise for a Head Start Family Services Facilitator and a Head Start Clerk.  Unanimously carried.

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Mr. Lucia stated that he had participated in a telephone conference call with the Head Start Administration in Dallas, TX, and they questioned what the Pointe Coupee Parish School Board's plans will be if the Head Start buildings are not in place when the school year begins.  Mr. Lucia was informed that the school system could provide home-based services until such time as the Head Start buildings are available for occupancy and recommended that the Board consider adding an item to the agenda to official approve the home-based services.

 

On a motion by Mr. Chad Aguillard, seconded by Mrs. Debbie Collins, the Board voted unanimously to add an item to the agenda regarding home-based services for the Pointe Coupee Parish School Board's Head Start Program.

 

Added Agenda Item:  Approval of Home-Based Services for Head Start Program.

 

Approval of Home-Based Services for Head Start Program.  Mr. Chad Aguillard made a motion to approve home-based services for Pointe Coupee Parish School Board=s Head Start Program until Head Start buildings are ready for occupancy.  Mrs. Debbie Collins seconded the motion.  Unanimously carried.

 

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D.         Resignations.

 

On a motion by Mr. Kevin Hotard, seconded by Mr. Thomas Nelson, the Board voted unanimously to accept the following resignations:

 

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E.         Extended Sick Leave.

 

(1 hour 4 minutes), 05.11.09, and 06.09.09

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Bid Awarded for Janitorial/Paper Supplies for Maintenance Department.    Board Member Frank Aguillard stated that he would like to recuse himself from voting on this particular item.

 

On a motion by Mr. Thomas Nelson, seconded by Mr. Kevin Hotard, the Board approved the following low bidders for janitorial and paper supplies for the Maintenance Department: Broussard Paper, Inc. $9,083.50; Calico Industries, Inc., $3,092.16; Economical Janitorial & Paper, Inc. $7,573.56; and Pon Food Corporation $1,508.00 for a total of $21,257.22.

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Approval of School Food Service Bid Awards.   Board Member Frank Aguillard stated that he would like to recuse himself from voting on this particular item.

 

On a motion by Mr. Thomas Nelson, seconded by Mr. Kevin Hotard, the school food service bid awards for the 2009-2010 school year were awarded to: Bordens for milk and milk products; IBC/Cotton Holsum for bread and bread products; to Capitol City Produce for Produce; Lacassagne, Inc, for frozen & staple foods; and to Broussard Paper, Inc., Economical Janitorial & Paper Supply, and Pon Food Corporation for cafeteria supplies (line items).

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Committee Meeting Reports.  Mr. Kevin Hotard, Chairperson of the Finance Committee, reported that a Finance Committee/Building and Grounds Committee meeting was held at 4:00 p.m. on Thursday, June 18, 2009.  Monthly financials were reviewed; Mougeot Architecture reviewed information regarding bids for Head Start buildings; and Diane Allison, CPA, with Faulk and Winkler, prepared and reviewed the proposed amendments to the 2008-2009 general fund budget.  Mr. Brandon Bergeron, Chairperson of the Building and Grounds Committee stated that the compressors on the chillers at Pointe Coupee Central High School need to be replaced and the Committee recommended the transfer of money from District 19 to cover the cost.

 

Mr. Thomas Nelson made a motion to accept the Finance Committee's recommendation to transfer funds from District 19 to replace the chillers at Pointe Coupee Central High School.  Mrs. Debbie Collins seconded the motion. 

 

Board member Frank Aguillard questioned if the Building & Grounds Committee had discussed the possible overcrowding at some of the schools.  Mr. Bergeron stated that the Committee had briefly discussed overcrowding at Rougon Elementary and the possibility of allowing the sixth graders to stay at Rosenwald Elementary, but was not ready to make a recommendation at this time.  It was stated that discussion/action regarding the feasibility of re-establishing sixth grade classes at Rosenwald Elementary School will be addressed at a meeting in July.

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Discussion/action Regarding Monthly Financial Information.  Mrs. Diane Allison, CPA, with Faulk and Winkler, provided copies of the Condensed Statement of Revenues and Expenditures (period ending May 31, 2009); the Guaranty Bank statement ending May 31, 2009; the general fund cash account (period ending May 31, 2009); the outstanding check report (period ending May 31, 2009); an Accounting Statement of Revenues and Expenditures (period ending May 31, 2009); information regarding taxes from the Pointe Coupee Parish Tax Department (period ending April 30, 2009, Sales Tax Collection information); as well as the 2008-2009 MFP student membership information as of June 25, 2009, School Session 09-10.

 

Mr. Kevin Hotard made a motion, seconded by Mr. Brandon Bergeron, to approve the monthly financial information as presented by Mrs. Diane Allison.  Unanimously carried.

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Revisions to the 2008-2009 Budget.  Mrs. Diane Allison informed Board members that a budget revision is necessary prior to June 30, 2009 (end of the fiscal year) to comply with the law regarding 5% changes in the 2008-2009 budget.

 

Mr. Thomas Nelson made a motion to adopt the proposed r

evisions to the 2008-2009 budget.  Mr. Kevin Hotard seconded the motion.  Unanimously approved.

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Ratification of State/Federal and Other Grant Programs for FY 2008-2009.  On a motion by Mr. Thomas A. Nelson, seconded by Mrs. Debbie Collins, the Board voted unanimously to ratify the 2008-2009 state/federal and other grant programs for the Pointe Coupee Parish School Board, as prepared and presented by Mrs. Linda D'Amico, Supervisor of Federal Programs.

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Board Member Debbie Collins left the meeting at 7:02 p.m.

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Discussion/action Regarding Stimulus Funding Allocated to Title I and Special Education.  Mrs. Linda D'Amico provided Board members with an extensive amount of information regarding the various educational programs (Reading First, Ensuring Literacy for All, My Skills Tutor, Plato, HeadSprout, etc.) that are offered at the different schools in the parish.  She reviewed information regarding Title I Regular Allocation Distribution and, the American Recovery and Reinvestment Act (ARRA) of 2009 Allocation and Distribution, a once-in-a-lifetime opportunity to lift American education to a new level, and the four pillars of the ARRA.  Mary Wells presented the Allocation and Distribution for IDEA.  Allocations are: Title I Regular $1,117,646; Title I ARRA $692,402, IDEA/ARRA $907,878, IDEA Preschool $53,300.

 

On a motion by Mr. Kevin Hotard, seconded by Mr. Thomas Nelson, the Board unanimously approved the regular Title I Funding Allocation Plan, and the Title I and IDEA (B) ARRA Allocation Plan.

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Adoption of Procedures for Selection of Superintendent.  Board members had requested that Attorney Robert L. Hammonds provide proposed procedures to be considered for selection of Superintendent.  Mr. Hammonds presented the following questions to the Board: (1) How many applicants are fully certified?  (2) Do you want to interview all or just some of the applicants?  (3) How many rounds of interviews would you like?  (4) How many finalists?  (5) Who will formulate the questions for applicants?  (6) Do you want the same questions or different questions?  (7) Do you solicit written questions for consideration?  (8) Do you change questions each day?  (9) What time of the day do you start interviews?  (10) How many each day?  (11) Do you want a debate like format for the second round of interviews?  (12) Who will formulate the debate questions?  (13)  Do you want to have a "meet and greet" session for the public prior to the public forum to allow the members of the public to talk informally with the finalists in a social gathering with simple refreshments?

 

A brief discussion ensued and the following procedures were adopted:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Mr. Lucia stated that he and Ms. O'Meara had received two telephone calls requesting salary information regarding for the Superintendency.  Board member Thomas Nelson stated that the salary for the Superintendent's position would be subject to successful negotiations. 

 

Mr. Lucia requested that all Board members provide him with their vacation schedules so that he could schedule interviews possibly beginning the week of July 20, 2009. 

 

   SUPERINTENDENT SELECTION PROCESS

 

 

 

 

 

                                                                             

 

 

 

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Remarks from the Superintendent.  Mr. Lucia requested that Board members review the information in their update folders; a copy of the letter that he received from the Attorney General's Office regarding OGB is in the folder.  He mentioned that he is still working with FEMA regarding Hurricane Gustav.

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Mr. Frank Aguillard stated that all eight Pointe Coupee Parish School Board members attended  the Louisiana School Board's Convention in Lake Charles March 5-March 7, 2009, and that he would like to add an item to the agenda regarding ACT 380 requirements.

 

Added Agenda Item.  Mr. Frank Aguillard made a motion to add an item to the agenda regarding Recognition of School Board members for attending the Louisiana School Board Association (LSBA) Convention on March 5-March 7, 2009. Mr. Thomas Nelson seconded the motion.  Unanimously carried.

 

Recognition of School Board Members for Act 380 Training.  Representative Downs authored House Bill No. 1256 (Act No. 380) during the regular 2008 Legislative Session, effective 1/1/09.  This reenacts LA. REV. STAT. 17:53 requiring that all School Board members receive four hours of training and instruction annually in the school laws of the state.   It was announced that all members of the Pointe Coupee Parish School Board attended the Louisiana School Boards Association (LSBA) Convention in Lake Charles on March 5 through March 7, 2009.  The following Board members received Act 380 toward certification.

 

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Adjournment.  On a motion by Mr. Kevin Hotard, seconded by Mrs. Debbie Collins,  the meeting adjourned at 8:15 p.m.       

 

POINTE COUPEE PARISH SCHOOL BOARD
 

_______________________________

James M. Cline, President
                  

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Michael J. Lucia, Interim Superintendent