MINUTES

 

POINTE COUPEE PARISH SCHOOL BOARD

SPECIAL MEETING                          

 

Tuesday, June 2, 2009

 

The Pointe Coupee Parish School Board met in a special session on Tuesday, June 2, 2009, at the School Board Office, 337 Napoleon Street New Roads, Louisiana.  President James M. Cline called the meeting to order at 7:10  p.m.

 

Board members present were Messrs. Chad Aguillard, Frank Aguillard, Brandon Bergeron, James M. Cline, Debbie Collins, Kevin Hotard, Anita LeJeune, and Thomas Nelson

 

Frank Aguillard led the Pledge of Allegiance to the Flag of the United States of America.

 

Mrs. Debbie Collins offered the invocation.

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Approval of Minutes.  Mr. Thomas Nelson made a motion to adopt the Executive Committee minutes of May 21, 2009.  Mr. Frank Aguillard seconded the motion.  Unanimously carried.

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Committee Meeting Reports.  It was reported that the Finance Committee and the Building and Grounds' Committee had met at 5:30 p.m. prior to the special meeting.  Mr. Hotard stated that there was a discussion regarding proposals relative to the Head Start project.  Mrs. Diane Allison, a Certified Public Accountant with Faulk & Winkler, was contracted by the Pointe Coupee Parish School Board to offer assistance during the interim period without a Chief Financial Officer.  Mrs. Allison presented information to the Committee regarding Governmental Accounting Standards Board (GASB) Statement Number 45, Accounting and Financial Reporting by Employers for Post employment Benefits Other than Pensions, and provided proposal information regarding two actuarial service companies.  Mrs. Allison talked about closing the books for the 2009 fiscal year, amending the 2009 budget, and adopting the 2010 budget.  Mr. Brandon Bergeron, Chairperson of the Building and Grounds Committee, stated that the bids for construction for Head Start buildings were higher than anticipated, and that the entire School Board will have an opportunity to determine the best option to be taken.          

 

On a motion by Mr. Thomas Nelson, seconded by Mr. Kevin Hotard, the Board unanimously approved the verbal Committee meeting reports.

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Approval of Policy and Procedures regarding Head Start Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA).  All members of the School Board received policies and procedures regarding ERSEA; Mr. Cline stated that he had read them. 

 

On a motion by Mrs. Debbie Collins, seconded by Mr. Thomas Nelson, the Board voted to approve the policy and procedures regarding Head Start Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA). Unanimously carried.

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Action Regarding Head Start Buildings.  Mougeot Architecture provided the following Head Start cost comparison information as it related to the Rougon Elementary School Pre-K construction cost (base bid only): The Rougon Elementary School Pre-K building consists of 3400 square feet-at a low construction bid of $122.65 per square foot =$417,000.00;

 

The proposed Rougon Elementary School Head Start Building, with 3232 square feet at a cost of $120.67 per square foot amounts to a low construction bid of $389,900.00;

 

The proposed Valverda Elementary School Head Start Building, with 2839 square feet at a cost of $149.56 per square foot amounts to a low construction bid of $424,600.00;

 

The proposed Upper Pointe Coupee Elementary School Head Start Building, with 3001 square feet at a cost of $155.62 per square foot amounts to a low construction bid of $467,000.00;

 

The proposed Rosenwald Elementary School Head Start Building, with 3628 square feet at a cost of $142.31 per square foot amounts to a low construction bid of $516,313.00.  A discussion ensued regarding the cost of permanent buildings vs. modular buildings. 

 

Mr. Thomas Nelson moved to authorize the Superintendent to advertise for modular building estimates for all four sites with/without meeting rooms.  Mrs. Debbie Collins seconded the motion.  Unanimously carried.

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Scientific Learning Fast ForWord Status Report and Proposal for 2009-2010 Implementation.   A short discussion ensued regarding a study done on reviews of reading programs conducted by nationally Mrs. Linda D'Amico provided an email from Patsy Palmer, Education Program Consultant III for Literacy and Numeracy Initiative

 

Mr. Chad Aguillard made a motion, seconded by Mr. Thomas Nelson, to implement the Scientific Learning Fast ForWord Program for schools that want to participate; schools not wanting to participate will be provided the opportunity to implement another computer lab researched-based program.

 

Mr. Brandon Bergeron stated that he would like to wait for the anticipated report from the Department of Education before making a decision.  Therefore, he requested a roll call vote. 

 

The roll call vote thereon resulted in the following:

 

YEAS:              Chad Aguillard, Frank R. Aguillard, James Cline, Debbie Collins, Kevin Hotard, and Thomas Nelson
 

NAYS:              Brandon Bergeron and Anita LeJeune
 

ABSENT:          None

 

The motion passed by a 6-2-0 vote of the Board.

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It was mentioned that the Superintendent Search Criteria will be available at the June meeting.

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Added Agenda Item. It was mentioned that implementation of the Governmental Accounting Standards Board (GASB) Statement Number 45 was one of the agenda items discussed at the Finance Committee meeting, and a motion is needed to add this item to the special meeting agenda for action to be taken by the Board.  On a motion by Mr. Thomas Nelson, seconded by Mr. Kevin Hotard, the Board voted unanimously to add an item to the agenda regarding Governmental Accounting Standards Board (GASB) Number 45.

 

GASB Statement Number 45.  Mrs. Diane Allison presented information to the Finance Committee regarding the accounting and financial reporting by employers for post-employment benefits other than pensions.  She presented proposals for consideration from the following two actuaries:  Scott Fontenot & Mike Conefry, Rebowe Fontenot Benefits Actuarial, LLC (RFBA), submitted an initial actuarial valuation and data preparation proposal of $10,000.00.  Kyle Hughes, Regional Manager, of Milliman, submitted an initial valuation fee proposal of $14,000.00 to provide actuarial consulting services related to GASB 45 for the Pointe Coupee Parish School Board.  It was Mrs. Allison's recommendation to retain the services of Scott Fontenot, with RFBA for $10,000.00.

 

Mr.  Kevin Hotard made a motion, seconded by Mrs. Debbie Collins, to retain Scott Fontenot with RFBA to provide actuarial services regarding GASB Statement Number 45.  Unanimously carried.

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Discussion/action Regarding Opt Out Deadline.  Superintendent Lucia stated that he had spoken with principals and in order to allow time to advertise on the radio and in newspapers, he recommends setting the opt out of school deadline for June 30, 2009.

 

Mr. Thomas Nelson made the motion to accept the Superintendent's recommendation of June 30, 2009, as the date for students to opt out of schools.  Mr. Chad Aguillard seconded the motion.  Unanimously carried.

 

Attorney Hammonds was questioned regarding the last time that  he had received a report from Advance Baton Rouge (ABR) regarding categorical enrollment data that the judge had requested that the RSD send on a monthly basis.  Mr. Hammonds stated that he had sent two letters of request about three months ago, but has yet to receive anything.  He further stated that ABR had changed lawyers several times, but he will send another letter/call to procure the information being requested.

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Mr. Cline announced that an item to adjourn needs to be added to the agenda, otherwise the meeting will not end.

 

Added Agenda Item.   On a motion by Mr. Thomas Nelson, seconded by Mr. Chad Aguillard, the Board voted to add an item to the agenda regarding adjournment of the meeting.  Unanimously carried.

 

Adjournment.  On a motion by Mr. Chad Aguillard, seconded by Mr. Thomas Nelson, the meeting adjourned at 8:20 p.m.             

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POINTE COUPEE PARISH SCHOOL BOARD

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James M. Cline, President                     

 

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Michael J. Lucia, Interim Superintendent