MINUTES

 

POINTE COUPEE PARISH SCHOOL BOARD

SPECIAL MEETING

 

Thursday, April 16, 2009

 

The Pointe Coupee Parish School Board met in a special session on Thursday, April 16, 2009, at the School Board Office, 337 Napoleon Street New Roads, Louisiana.  President James M. Cline called the meeting to order at 6:00 p.m.

 

Board members present were Messrs. Chad Aguillard, Frank Aguillard, Brandon Bergeron, James M. Cline, Debbie Collins, Kevin Hotard, Anita LeJeune, and Thomas Nelson

 

Frank R. Aguillard led the Pledge of Allegiance to the Flag of the United States of America.

 

Mrs. Debbie Collins offered the invocation.

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Acceptance of the Head Start Program.  The Pointe Coupee Parish School Board had approved submission of an application for Head Start funds as the Replacement Grantee for Pointe Coupee Parish (HHS-2006-ACF-ACYS+F-CH0601).  Community Development Institute (CDI) out of Denver, Colorado has been operating the Head Start Program in the parish.  The Pointe Coupee Parish School Board received the Department of Health and Human Services Administration For Children and Families Financial Assistance Award (FAA), number 06CH7055, signed on March 30, 2009 by Ray M. Bishop, ACF Grants Officer, Maugarra A. Walker, Certifying Fund Availability, and Susan K. Johnston, Regional Program Manager.  Members of the Management Team from Pointe Coupee Parish were required to attend a transition meeting on April 7, 2009, at the Region VI Office in Dallas, Texas.  Regional Office Staff members presented information regarding Head Start background information, fiscal management system, a transition activities update, as well as training/technical assistance opportunities. 

 

Mr. Thomas Nelson made a motion, seconded by Mrs. Debbie Collins, to accept the Head Start Program as presented  and approved by the Office of Head Start, and recommended by Mr. Michael Lucia, Interim Superintendent.  Unanimously carried.

 

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Establishment of Head Start Program's Position.  Mr. Frank Aguillard made a motion to accept the Superintendent's recommendation to establish the position of Administrator for the Head Start Program in Pointe Coupee.  The motion was seconded by Mr. Chad Aguillard.  Unanimously approved.

 

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Approval of the Job Description for Administrator of Head Start Program. Cindy  O'Meara, Personnel Director, Karen Holmes-Shaw, Acting Head Start Director, and Mr. Michael Lucia, Interim Superintendent, met and devised a job description for Supervisor of the Pointe Coupee Parish School Board's Head Start Program.  Mr. Lucia recommended that the Board consider the job description that was created with Head Start guidelines and polices for the Pointe Coupee Parish School System.

 

Upon a motion by Mr. Thomas Nelson, seconded by Mr. Chad Aguillard, the Board voted unanimously to approve the job description for Supervisor of the Head Start Program that will be operated by the Pointe Coupee Parish School Board.

 

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Permission Granted to Advertise for Head Start Program Supervisor.  A short discussion ensued regarding the requirements for advertising the position.  Ms. O'Meara stated that the advertisement will appear once in The Advocate and twice in The Pointe Coupee Banner (the local journal), with a May 14, 2009 deadline.  

 

Mr. Frank Aguillard made a motion to grant permission to advertise for the position of Supervisor of the Head Start Program, with a May 14, 2009-deadline.  The motion was seconded by Mr. Thomas Nelson.  Unanimously carried.

 

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Buildings to be Used for Head Start Program.    Mr. Donald Fuselier, Director of Maintenance and Support Services, and David Mougeot, of Mougeot Architecture, presented information regarding permanent buildings for each elementary school site.  Mr. Fuselier stated that Rosenwald Elementary would be eligible for three classrooms due to potential enrollment; Rougon Elementary, Upper Pointe Coupee Elementary and Valverda Elementary would be eligible for two classrooms.  Prior to attending the conference in Dallas, School Board members had received information regarding modular verses permanent building structures.  A discussion followed regarding renovation of buildings, bus loading canopies, as well as other issues regarding the Upper Pointe Coupee Elementary School campus, and construction time frames.  Mr. Brandon Bergeron emphasized that consideration was given regarding remodeling of an existing wing on the  Upper Pointe Coupee School campus, but due to time constraints, this would not be feasible.  According to federal and state guidelines, the three-year-old Head Start Program requires an extensive inspection of existing facilities.  Once this federal requirement is met (minimum approval of six-months) from the Federal Head Start Program, three months of construction would be needed, thus approximately nine months of compliance measures.

 

Mrs. Debbie Collins made a motion to use permanent buildings for the Head Start program.  The motion was seconded by Mr. Chad Aguillard.  Mr. Cline requested a roll call and the results were as follows:

 

YEAS:              Chad Aguillard, Frank Aguillard, Brandon Bergeron, Debbie Collins, Kevin Hotard, Anita LeJeune, and Thomas Nelson

NAYS:              James M. Cline

ABSENT:          None

 

The motion carried by a 7-1 vote of the Board

 

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Permission Granted to Advertise for Buildings to Accommodate Head Start.  Mr. Kevin Hotard made a motion to grant permission to advertise for buildings to accommodate implementation of the Head Start Program for the Pointe Coupee Parish School System.  The motion was seconded by Mr. Thomas Nelson. Mr. Cline requested a roll call and the results were as follows:               

 

YEAS:               Chad Aguillard, Frank Aguillard, Brandon Bergeron, Debbie Collins, Kevin Hotard, Anita LeJeune, and Thomas Nelson

NAYS:              James M. Cline

ABSENT:          None

 

The motion carried by a 7-1 vote of the Board.

 

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Adjournment.  On a motion by Mr. Frank Aguillard, seconded by Mr. Thomas Nelson, the meeting adjourned at 6:50 p.m.

 

POINTE COUPEE PARISH SCHOOL BOARD

                                                                        

James M. Cline, President

                                                                          

Michael J. Lucia, Interim Superintendent

Secretary-Treasurer