MINUTES

 

POINTE COUPEE PARISH SCHOOL BOARD

337 Napoleon Street

New Roads, LA 70760

 

REGULAR MEETING

Thursday, March 26, 2009

 

The Pointe Coupee Parish School Board met in a regular session on Thursday, March 26, 2009, at 337 Napoleon Street, New Roads, LA.   Mr. James Cline, President, called the meeting to order at 5:30 p.m.    

 

Board members present were Messrs. Chad Aguillard, Frank R. Aguillard, Jr., Brandon Bergeron, James M. Cline, Kevin Hotard, Thomas A. Nelson, Mrs. Debbie Collins, and Mrs. Anita LeJeune.

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Sheriff Beauregard "Bud" Torres lead everyone in the Pledge of Allegiance to the United States of America.

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The invocation was offered by Mrs. Debbie Collins.

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President Cline welcomed everyone to the meeting and stated that he had an opening statement to make before addressing agenda items. Mr. Cline announced that Superintendent Daniel Rawls had decided to RETIRE and reiterated the word, RETIRE!  Mr. Cline stated that whenever he was first notified of Dr. Rawls' decision, he asked him if he would consider waiting until the end of the school year or even consider staying until a replacement could be found.  Mr. Cline stated that Dr. Rawls' answer to him each time was the same as he had given to the media, that he was tired, burned out, and he was going fishing!  President Cline stated that even though the timing is unfortunate, we have to respect Dr. Rawls' decision to retire.  Mr. Cline stated that he wanted to publicly thank Superintendent Rawls for the work he had done for the school system.  He mentioned that whenever Dr. Daniel Rawls had arrived, the school system was in dire straits; a four million dollar deficit, unstable and in turmoil.  Now, five years later, we have had four consecutive clear third party financial audits; four consecutive years with a positive fund balance; a well-trained Chief Financial Officer, Mr. Joshua Langlois; a steady increase in test scores; all of the public schools have achieved the prestigious SACS Accreditation; Pre-K programs in place at each elementary school, with certified early childhood teachers; and very hopeful that beginning in August, a three year old program will be at every elementary school.  Mr. Cline stated that it is his belief that these initiatives will have a dramatic effect on future test scores, and contrary to some public opinion, there are a lot of good things happening in the public school system.  He mentioned that now, we must move on, and he assured everyone that this Board will do whatever it takes to select a new leader that will take the system to the next level.  He announced that presently, Joshua Langlois was designated as Administrator-in-Charge and requested that the Board consider adding an item to the agenda to appoint an Interim Superintendent, with authorization to begin advertising for a new Superintendent according to State Statute.

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Added Agenda Item.  Mr. Thomas Nelson made a motion to add an item to the agenda regarding the appointment of an Interim Superintendent.  The motion was seconded by Mr. Kevin Hotard.              

 

President Cline stated that he would like to entertain a motion to appoint someone to the position of Interim Superintendent of the Pointe Coupee Parish School Board.

 

Appointment of Interim Superintendent.  Mr. Frank Aguillard stated that he would like to offer a motion to appoint an Interim Superintendent, effective Monday, March 30, 2009. He mentioned that the person he would like to recommend is a lifelong resident of Pointe Coupee and he has previously served the Pointe Coupee Parish School System as a teacher, coach, principal, Director of Title I, as well as Superintendent for more than ten years.  This person has also been an Executive Director of LASS and the Legislative Consultant for the Louisiana School Boards Association (LSBA). 

 

Mr. Frank Aguillard made the motion to appoint Mr. Michael Lucia as the Interim Superintendent of the Pointe Coupee Parish School Board, effective Monday, May 30, 2009, with compensation based upon the same salary and car allowance as was provided to Superintendent Rawls.  Mr. Thomas Nelson seconded the motion.  The motion carried by a unanimous vote (8-0), Mr. Michael Lucia was appointed as Interim Superintendent of the Pointe Coupee Parish School Board, effective March 30, 2009.  This appointment is all encompassing and authorizes Mr. Lucia to execute business on behalf of the school system until a permanent Superintendent is hired.   

                                                           

Mr. Lucia thanked the School Board for their vote of confidence. 

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Recognition of Students of the Year.  Mr. James Cline, President, and Mr. Chad Aguillard, Vice-President, recognized the following 2008-2009 Students of the Year: Malcom Major, a 5th grade student at Valverda Elementary School; Paige Vaughn, an 8th grade student at Livonia High School, and Lisa Creason, a 12th grade student at Livonia High School. They were honored for their accomplishment of demonstrating excellent academic achievement, leadership and citizenship and were presented with certificates and plaques from the Pointe Coupee Parish School Board.  Mr. Stephen David, President of Peoples Bank & Trust, presented a savings bond to Malcolm Major, Mr. Wade O'Neal, President of Guaranty Bank & Trust, presented a savings bond to Paige Vaughn, and Mr. Keith Miller, Executive Vice-President of the Cottonport Bank presented a savings bond to Lisa Creason.  Pictures were taken for publication in the local journal, The Pointe Coupee Banner.  Parents of the students were also recognized and audience members applauded the accomplishment of these young leaders.

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Mr. Cline announced that he was honored to have Sheriff Beauregard "Bud" Torres in attendance.  Sheriff Torres stated that he would like to publically announce his support of the 11.96 tax renewal, and mentioned that if the Board needs any assistance, he is at the Board's disposal.  Mr. Torres wished the Board a successful endeavor with the election that is scheduled for Saturday, May 2, 2009.

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Fast ForWord Presentation.  Mrs. Gigi Poglitsch, Senior Account Manager for Louisiana, Scientific Learning Corporation, presented a PowerPoint to the Board explaining the Fast ForWord Reading Assistant program components, and showcased significant test score gains in St. Mary Parish Schools after they utilized the program.  

 

On a motion by Mr. Thomas Nelson, seconded by Mr. Chad Aguillard, the Board voted unanimously to grant Mrs. D'Amico to schedule a meeting to visit St. Mary Parish Schools that are implementing the program, and to further explore program costs and financial options.

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                                                                 Consent Agenda

 

The following items are considered to be routine and will be enacted with one motion.  There will be no separate discussion of items unless a member of the School Board so requests, in which event the item will be  removed from the consent agenda and considered as an item on the regular  agenda for a separate vote preceding the last item on the regular agenda.  Mr. Cline read the consent agenda items. 

 

Mr. Thomas Nelson made a motion, seconded by Mrs. Debbie Collins to approve the following consent agenda items:

 

Approval of the minutes from the regular meeting of Thursday, January 22, 2009; approval of the minutes from the regular meeting of Thursday, February 26, 2009; approval of the minutes from the School Board Member Retreat of Thursday, March 5, 2009; and approval of the Executive Committee minutes of Thursday, March 19, 2009.
 

                                                             End of Consent Agenda

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President Cline recognized Mr. Major Thibaut, Jr., a former Pointe Coupee Parish School Board Member and a recently elected State Representative.  Mr. Thibaut thanked Mr. Lucia for agreeing to serve as the Interim Superintendent of the Pointe Coupee Parish School Board.  Representative Thibaut stated that in order to continue to improve as a school district, it is critical that the 11.96 tax renewal passes, and publicly voiced his support of the renewal efforts.  Mr. Thibaut stated that he is on the House Education Committee and offered his support to the school system.

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Committee Meeting Reports.  Mr. Kevin Hotard, Finance Committee Chairperson, conducted a Finance Committee meeting on Tuesday, March 24, 2009 at 5:00 p.m.  Monthly financials, revisions to the 2008-2009 budget, as well as buildings for the "proposed" Head Start Program, and Qualified Construction Bonds, were discussed at the meeting.  Mr. Hotard stated that recommendations from the meeting will be discussed and/or action taken whenever the Board addresses agenda items 13, 15, and 18.

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Discussion/action Regarding the Revision of the Reduction-in-Force Policy. Mr. Frank Aguillard stated that he was the Board member that had requested to place this item on the agenda.  However, he would like to make a motion to table the agenda item regarding the reduction-in-force policy until next month in order to obtain the Superintendent's perspective. Mr. Thomas Nelson seconded the motion.  Unanimously carried.

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Discussion/action Regarding Monthly Financial Information.   Board members were provided with information relative to the bank statement date ending February 28, 2009, the general fund cash account ending February 28, 2009, the outstanding check report for the period ending February 28, 2009, an Accounting Statement of Revenue and Expenditures for the period ending February 28, 2009, parish sales tax collection information for the period ending February 28, 2009, and the 2008-2009 MFP student membership information as of March 16, 2009.  

 

Mrs. Linda D'Amico stated that she and Ms. Mary Wells had attended a meeting regarding Stimulus funding for Title I and Special Education.  Mrs. D'Amico explained that Livonia High School, although funded by education excellence funds is not deemed as a Title I school.  She announced that approval is needed by the Board to offer stimulus funds to the only high school that is under the current jurisdiction of the Pointe Coupee Parish School Board.  She mentioned that she has been working on a plan to enhance the Educational Excellence Plan.  Mrs. D'Amico stated that approval from the School Board is required for Livonia High School to receive funding as a Title I School.

 

Added Agenda Item.  Mr. Thomas Nelson made a motion to add an item to the agenda, seconded by Mr. Frank Aguillard.  Unanimously approved.

 

Approval of Livonia High School as a Title I School.  On a motion by Mr. Thomas Nelson, seconded by Mr. Frank Aguillard, the Board voted to approve Livonia High School as a Title I School.  The motion was seconded by Mr. Frank Aguillard.    Unanimously carried.

                                                                                   

On a motion by Mr. Kevin Hotard, seconded by Mrs. Debbie Collins, the Board voted to accept the financial information as recommended by the Finance Committee.  Unanimously carried.                                                                          

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Adopt Revisions to the 2008-2009 Budget.  Mr. Kevin Hotard stated that the Finance Committee's recommendation is to adopt the revisions to the 2008-2009 budget as presented by Joshua Langlois, Chief Financial Officer.

 

On a motion by Mr. Kevin Hotard, seconded by Mr. Brandon Bergeron, the Board voted to adopt revisions to the 2008-2009 budget, as presented by Chief Financial Officer Joshua Langlois.  Unanimously carried.

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Discussion/Action Regarding Buildings for the "Proposed" Head Start Program.   Finance Committee Chairperson Kevin Hotard stated that since the school system has not received an official allocation regarding the Head Start Replacement Grant in the form of a Financial Assistance Award Letter (FAA) from headquarters, he would like to table this item.  On a motion by Mr. Kevin Hotard, seconded by Mrs. Debbie Collins, the Board voted to table the item regarding buildings for the "Proposed" Head Start Program until a subsequent meeting.  Unanimously carried.

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Amendment of the Previously Adopted 2009-2010 School-Year Calendar.   The Child Welfare and Attendance Supervisor, Ms.  LaShonda Victorian, stated that whereas the Louisiana State Department of Education changed the testing dates for April 2010, it is necessary that the Pointe Coupee Parish School Board amend the 2009-2010 calendar that was adopted at the January 22, 2009 meeting. 

 

On a motion by Mr. Thomas Nelson, seconded by Mr. Kevin Hotard, the Board voted to amend the 2009-2010 school-year calendar that was previously adopted on January 22, 2009.  Unanimously carried.

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Approval of the Four-Day Summer Schedule.  On a motion by Mr. Kevin Hotard, seconded by Mr. Frank Aguillard, the Board approved a four-day summer work week; twelve month employees will work Monday - Thursday from 7:30 a.m. - 4:45 p.m. (2 hour for lunch), effective Monday, June 1, 2009 through Thursday, July 23, 2009.  Unanimously carried.

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Discussion/Action Regarding Qualified Construction Bonds.  Mr. Kevin Hotard stated that the Board authorized Joshua Langlois, Chief Financial Officer, to obtain a resolution from Wesley S. Shafto, Esq., of Breithaupt, Dunn, DuBos, Shafto & Wooleson, LLC, regarding qualified construction bonds.  The resolution reads as follows:

 

RESOLUTION OF POINTE COUPEE PARISH SCHOOL BOARD

 

A RESOLUTION GIVING PRELIMINARY APPROVAL TO THE ISSUANCE OF NOT EXCEEDING FIVE MILLION DOLLARS ($5,000,000) OF QUALIFIED  SCHOOL CONSTRUCTION BONDS AND PARITY OBLIGATIONS, SERIES 2009 (THE "BONDS"), OF THE POINTE COUPEE PARISH SCHOOL BOARD, STATE OF LOUISIANA; MAKING APPLICATION TO THE STATE BOND COMMISSION FOR APPROVAL OF SAID BONDS; AND PROVIDING FOR OTHER MATTERS IN CONNECTION THEREWITH.

 

WHEREAS, the Pointe Coupee Parish School Board (the "School Board") desires to provide for the construction, renovation, repairing, equipping and rehabilitation of certain public school facilities  (collectively, the "Projects") within the Pointe Coupee Parish School System; and

 

WHEREAS, the Projects qualify for financing under the federal Qualified School Construction Bond ("QSCB") program; and

 

WHEREAS, the School Board has determined that (i) it has a need to finance the Projects; (ii) the costs of the Projects constitute qualified expenditures pursuant to the QSCB regulations;  (iii) given anticipated amortization limits on QSCB's, it may be required to supplement the QSCB financing with additional bonds on a parity with the QSCB's ("Parity Obligations"); and

 

WHEREAS, in connection with the Projects, the School Board has received or will receive an allocation ("Allocation") of the State of Louisiana's ("State") qualified school construction bond limitation from the Department of Education of the State ("Department"); and

 

WHEREAS, prior to the issuance of the Bonds, the School Board intends to expend its own funds for the purpose of acquiring, constructing and equipping certain portions of the Projects, and reasonably expects to reimburse said expenditures from the proceeds of the Bonds; and

 

WHEREAS, this Resolution is intended also to be a declaration of intent to reimburse in accordance with the provisions of Treasury Regulations Section 1.150-2 and the QSCB Regulations.

 

NOW, THEREFORE, it is hereby resolved by the Pointe Coupee Parish School Board, that:

 

SECTION 1.  The School Board hereby declares its intent to issue not to exceed $5,000,000 of Qualified School Construction Zone Bonds; and to the extent necessary, additional Parity Obligations (collectively, the "Bonds") for a term not exceeding twenty (20) years at not to exceed an interest rate of (i) 1% per annum for QSCB's; and (ii) 8% for additional Parity Obligations.

 

The QSCB's will be issued in the form of Taxable Certificates of Indebtedness under the authority of LSA-RS 33-2923 of the Louisiana Revised Statutes of 1950, as amended, and other constitutional and statutory authority; provided that a portion of the Project financing may be accomplished on a tax-exempt basis on a parity with the QSCB's to achieve acceptable amortization for the Project financing, including, without limitation, financing through the Louisiana Local Government Environmental Facilities and Community Development Authority ("LCDA") or other conduit Issuer.

 

SECTION 2.  The Obligations shall be secured by and payable solely from an irrevocable pledge and dedication of the excess of annual revenues of the Issuer above statutory, necessary and usual changes in each Fiscal Year during which the Certificates are outstanding and any other legally available excess revenues of the Issuer.

 

SECTION 3.  The Superintendent is hereby authorized to make application to the Department on behalf of the School Board for sufficient Allocation.

 

SECTION 4.  Prior to the issuance of the Bonds, the Issuer anticipates that it may pay a portion of the costs of the renovation, repairing, equipping and rehabilitation of the Projects, including appurtenant equipment, accessories and properties, both personal and real, and costs related thereto, from other available funds.  Upon issuance of the Bonds, the Issuer reasonably expects to reimburse said expenditures from the proceeds of the Bonds.  Any such allocation of the proceeds of the Bonds for reimbursement will be with respect to capital expenditures [as defined in Treasury Regulation 1.150-1(h)] and will be made upon the delivery of the Bonds and not later than one year after the date of (i) the date such expenditure was made or (ii) the date the improvements were placed in service.  This resolution is intended to be a declaration of intent to reimburse in accordance with the provisions of Treasury Regulation 1.150-2.

 

SECTION 5.  Application is hereby formally made to the State Bond Commission, Baton Rouge, Louisiana, for its consent and authority to issue and sell the aforesaid Bonds, and a certified copy of this resolution shall be forwarded to the State Bond Commission on behalf of the School Board, together with a letter requesting the prompt consideration and approval of this application.

 

SECTION 6.  This School Board finds and determines that a real necessity exists for the employment of special bond counsel in connection with the issuance of the Bonds, and accordingly, Breithaupt, Dunn, DuBos, Shafto & Wolleson, LLC is hereby employed to do and perform comprehensive legal and coordinate professional work as bond counsel with respect to the issuance and sale of the Bonds.  Said Bond Counsel shall prepare and submit to this School Board for adoption all of the proceedings incidental to the authorization, issuance, sale and delivery of such Bonds, shall counsel and advise this Governing Authority as to the issuance and sale thereof and shall furnish its opinion covering the legality of the issuance of the Bonds.
 

The fee of Bond Counsel shall be fixed at a sum not exceeding the maximum fee allowed by the Attorney General's fee schedule for comprehensive, legal and coordinate professional work in the issuance of revenue bonds and based on the amount of bonds actually issued, sold, delivered and paid for, plus "out-of-pocket" expenses, said fees to be contingent upon the issuance, sale and delivery of said Bonds.  A certified copy of this resolution shall be submitted to the Attorney General of the State of Louisiana for his written approval of said employment and of the fees herein designated, and the President and/or Secretary is hereby empowered and directed to issue vouchers in payment for the work herein provided for upon completion of the work herein specified and under the conditions herein enumerated.

 

SECTION 7.  If any provision, item or application of this Resolution or the applications thereof are held invalid, such invalidity shall not affect other provisions, items or applications which can be given effect without the invalid provisions, items or applications; and, to this end, the provisions of this Resolution are hereby declared severable.

 

SECTION 8.  This Resolution shall become effective immediately upon its adoption. 

 

SECTION 9.  All Resolutions in conflict herewith are hereby repealed.

 

UPON MOTION OF BOARD MEMBER KEVIN HOTARD, SECONDED BY DEBBIE COLLINS, the above and foregoing Resolution was adopted on this, the 26th day of March, 2009, with the votes being:

 

Board Member                         Yea      Nay                  Absent Abstaining

Chad Aguillard                             X

Frank Aguillard                            X

Brandon Bergeron                                    X

James Cline                                            X

Debbie Collins                             X

Kevin Hotard                                            X

Thomas Nelson                            X

Anita LeJeune                                          X
 

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Joshua Langlois, Designated Administrator in Charge                   

 

CERTIFIED TO BE TRUE AND CORRECT COPY OF THE RESOLUTION PASSED BY THE POINTE COUPEE PARISH SCHOOL BOARD AT ITS MEETING HELD ON MARCH 26, 2009.

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Joshua Langlois, Designated Administrator in Charge

 

Mr. Frank Aguillard made a motion to authorize the Maintenance Director to advertise using the bid process for three additional classrooms at Rougon Elementary School.  Mr. Brandon Bergeron seconded the motion.  Unanimously carried.

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Personnel Actions.     Ms. Cindy O'Meara, Personnel Director, presented personnel actions referring to agenda items 19-A through 19-F.                

 

Mr. Brandon Bergeron recommended the removal of agenda item 19-A (renewal of individual contracts for administrators) until a Superintendent is seated.  Mr. Thomas Nelson and Mr. Chad Aguillard stated that based upon the legal directives provided by Attorney Hammonds at the Executive Committee meeting, they questioned why the Board should wait to approve the contracts.  A short discussion ensued and President Cline announced that a Consent Committee meeting will be scheduled soon to discuss renewal of contracts, the reduction-in-force policy, as well as the Fast Forward Program. Mr. Cline made a request of Mrs. Oubre to contact Attorney Hammonds to ask him to be present at the Consent Committee meeting that will be scheduled by Committee Chairperson Kevin Hotard.

 

Mr. Thomas Nelson made a motion, seconded by Mr. Kevin Hotard to accept personnel actions 9-B through 9F, and to remove agenda item 19-A.  Unanimously carried.

 

Ms. O'Meara provided information to the School Board members regarding long-term substitutes; she also announced  that a substitute teacher training session is scheduled for Saturday, April 4, 2009 at the School Board Office located at 337 Napoleon Street.    She mentioned that staff members had met with Mr. Michael Tipton of Teach for America, on March 17, 2009; however, due to school system uncertainties at this particular time, a commitment was not made regarding the number of Teach for America teachers that will be needed for the 2009-2010 school year.           

 

Retirements:

 

Daniel R. Rawls, Superintendent of Schools, central office, effective 03.25.09, and

Nathaniel Spears, certified teacher, Livonia High School, effective 05.22.09

 

New Hire:

 

Casey Emory, practitioner teacher, Rougon Elementary School, effective 03.02.09

 

Resignation:

 

Casey Emory, practitioner teacher, Rougon Elementary School, effective 03.11.09

 

Extended Sick Leave:

 

Amanda Brooks, bookkeeper/clerk, central office, effective 01.05.09-02.06.09;

Dawn David, certified teacher, Livonia High School, effective 02.26.09-03.02.09;

Nichole Doucet, speech pathologist, Rougon Elementary School, effective 02.26.09-05.22.09;

Karen Dunn, paraprofessional, Rosenwald Elementary School, effective 03.13.09-03.20.09;

Teresa Estes, certified teacher, Rosenwald Elementary School, effective 02.11.09 (2 day);

Alicia Glaser, paraprofessional, Valverda Elementary School, effective 03.05.09, 03.06.09, 03.09.09, 03.10.09, 03.11.09, 03.12.09, 03.13.09, 03.16.09 (4 hrs.), and 03.17.09;

Karen Harrell, non-certified teacher, Livonia High School, effective 02.17.09, 02.18.09, 02.19.09, 02.20.09, 02.26.09, 02.27.09;

Tamara Hebert, non-certified teacher, Livonia High School, effective 02.05.09-05.01.09;

Debra Jarreau, clerk, central office, effective 03.09.09-03.31.09;

Elnora Johnson, certified teacher, Valverda Elementary School, effective 02.26.09-03.04.09, 03.12.09, 03.13.09;

Karen Langland, certified teacher, Valverda Elementary School, effective 03.09.09-03.10.09;

Relda Langlois, janitor, Valverda Elementary School, effective 03.24.09;

Shanel LeBlanc, non-certified teacher, Livonia High School, effective 03.18.09-03.22.09;

Stacy Leonard, paraprofessional, Rosenwald Elementary School, effective 03.11.09, 03.12.09, 03.13.09;

Shanika Martin, certified teacher, Valverda Elementary School, effective 01.26.09-01.30.09, 02.02.09-02.06.09;

Ingrid Nelson, non-certified teacher, Rosenwald Elementary School, effective 03.03.09-03.17.09;

Tracy Norris, food service technician, Valverda Elementary School, effective 03.12.09, 03.13.09;

Larry Oliver, certified teacher, Upper Pointe Coupee Elementary School, effective 03.20.09-05.29.09;

Jennifer Vulgamore, practitioner teacher, Livonia High School, effective 01.29.09-04.06.09, and

Doris Washington, paraprofessional, Livonia High School, effective 02.19.09, 02.20.09, 02.26.09, 02.27.09, 03.02.09, 03.04.09, 03.05.09.

 

Termination:
 

Michele Cushman, probationary teacher at Rougon Elementary School, effective March 26, 2009.

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Superintendent's Remarks.   Board Member Thomas Nelson requested a point of order.  He stated that an item was added to the agenda to appoint Mr. Michael Lucia as Interim Superintendent of the Pointe Coupee Parish School Board; however, an agenda item needs to be added regarding the advertisement for the permanent position of Superintendent of Schools.  President Cline thanked Mr. Nelson for bringing this to his attention.

 

Added Agenda Item.  On a motion by Mr. Thomas Nelson, seconded by Mr. Chad Aguillard, the Board voted unanimously to add an item to the agenda regarding Advertisement for the Superintendent's position according to State Statute.

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Advertisement of Superintendent's Position.  Mr. Thomas Nelson made the motion to authorize the advertisement for the position of Superintendent of the Pointe Coupee Parish School Board according to State Statute.  The motion was seconded by Mr. Chad Aguillard.  Unanimously carried.

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Adjournment.  On a motion by Mr. Thomas Nelson, seconded by Mrs. Debbie Collins,  the meeting adjourned at 7:15 p.m.

 

POINTE COUPEE PARISH SCHOOL BOARD
 

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James M. Cline, President
 

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Joshua Langlois, Designated Administrator-in-Charge