MINUTES

 

POINTE COUPEE PARISH SCHOOL BOARD

SPECIAL MEETING

 

Monday, February 9, 2009

 

The Pointe Coupee Parish School Board met in a special session on Monday, February 9, 2009, at the School Board Office, 337 Napoleon Street New Roads, Louisiana.  President James M. Cline called the meeting to order at 6:10 p.m.

 

Board members present were Messrs. Frank Aguillard, Brandon Bergeron, James M. Cline, Kevin Hotard, Thomas Nelson, Joseph M. Thibaut, Sr., and Mrs. Debbie Collins.

 

Board Member Chad Aguillard was absent.

 

Frank R. Aguillard led the Pledge of Allegiance to the Flag of the United States of America.

 

Mrs. Debbie Collins offered the invocation.

 

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Superintendent Rawls announced that a special meeting had to be called due to the fact that the Secretary of State's Office received the 11.96 Tax Renewal Resolution adopted by the Pointe Coupee Parish School Board on Thursday, December 18, 2008, past the deadline for allowance to be included on the April 4, 2009-ballot.  Dr. Rawls explained that his office was instructed to mail five copies to the bonding attorney's office, and the signed copies were mailed on Friday, December 19, 2008 (certified mail).  Brandon Bergeron, Finance Chairperson, requested that Attorney Shafto appear at a meeting to apologize to the Board, and to publically announce that the Pointe Coupee Parish School Board was not negligent with regard to the missed deadline.  Several Board members also stated that Superintendent Rawls needs to convey to everyone that this is not a new tax, but merely a renewal for maintenance and operational purposes. Dr. Rawls stated that the Resolution is the exact same Resolution that was adopted on December 18, 2009 with the exception of the dates.  A short discussion ensued regarding costs associated with elections for municipalities, etc.  Superintendent Rawls stated that the attorney does not plan to charge legal fees to the school system for his services associated with the election. 

 

Adoption of a Resolution Calling a Special Election for Continuation of the 11.96 Millage for Maintenance and Operation.  The following resolution was offered by Kevin Hotard and seconded by Debbie Collins:

 

RESOLUTION

 

A resolution ordering and calling a special election to be held in the School District of the Parish of Pointe Coupee, State of Louisiana (the "District") to allow the District to levy, assess and collect annually special taxes on the dollar of assessed valuation of all the property situated within the limits of the District for the purposes set forth in the propositions herein; making application to the State Bond Commission; and providing for other matters in connection therewith;

 

BE IT RESOLVED by the School Board of the Parish of Pointe Coupee, State of Louisiana (the "Governing Authority"), acting as the governing authority of said Parish for school purposes and the Pointe Coupee Parish School District, Parish of Pointe Coupee, State of Louisiana (the "District"), that:

 

SECTION 1.      Election Call. Subject to the approval of the State Bond Commission, and under the authority conferred by Article VI, Sections 30 and 32 of the Constitution of the State of Louisiana of 1974, the applicable provisions of Chapter 5, Chapter 6-A and Chapter 6-B of Title 18 of the Louisiana Revised Statutes of 1950, as amended, and other constitutional and statutory authority, a special election is hereby called and ordered to be held in the District on Saturday, May 2, 2009, between the hours of six o'clock (6:00) a.m., and eight o=clock (8:00) p.m., in accordance with the provisions of La. R.S. 18:541, and at the said election there shall be submitted to all registered voters qualified and entitled to vote at the said election under the Constitution and laws of this State and the Constitution of the United States, the following propositions, to-wit:

 

POINTE COUPEE PARISH SCHOOL BOARD

STATE OF LOUISIANA

MILLAGE PROPOSITION

 

SUMMARY: CONTINUATION OF 10-YEAR, 11.96 MILL PROPERTY TAX FOR GIVING ADDITIONAL SUPPORT FOR THE MAINTENANCE AND OPERATION OF THE PUBLIC ELEMENTARY AND SECONDARY SCHOOLS.

 

Shall the Pointe Coupee Parish School Board, State of Louisiana, be authorized to continue to levy and collect a special tax of 11.96 mills on all property subject to taxation in the Parish, annually for a period of ten (10) years, commencing with the year 2011 and ending with the year 2020, for the purpose of giving additional support for the maintenance and operation of the public elementary and secondary schools of the Parish pursuant to Article VIII, Section 13(C) Third of the constitution of Louisiana of 1974?  It is anticipated that the tax will generate $3,776,005 per year.

 

SECTION 2.      Publication of Notice of Election.  A Notice of Special Election shall be published in the Pointe Coupee Banner a newspaper of general circulation within the City of New Roads, Louisiana, published in New Roads, Louisiana, and being the official journal of the District, once a week for four consecutive weeks, with the first publication to be made not less than forty-five (45) days nor more than ninety (90) days prior to the date fixed for the election, which Notice shall be substantially in the form attached hereto as "Exhibit A" and incorporated herein by reference the same as if it were set forth herein in full.

 

SECTION 3.      Canvass.  This Governing Authority, acting as the governing authority of the District, shall meet at its regular meeting place, 337 Napoleon Street, New Roads, Louisiana, on May 28, 2009, at FIVE THIRTY O'CLOCK (5:30) P.M., and shall then and there in open and public session proceed to examine and canvass the returns and declare the results of the said election.

 

SECTION 4.      Polling Places.  The polling places set forth in the aforesaid Notice of Special Election are hereby designated as the polling places at which to hold the said election, and the Commissioners-in-Charge and Commissioners, respectively, will be the same persons as those designated in accordance with law.

 

SECTION 5.      Election Commissioners:  Voting Machines.  The officers designated to serve as Commissioners-in-Charge and Commissioners pursuant to Section 4 hereof, or such substitutes therefor as may be selected and designated in accordance with La. R.S. 18:1287, shall hold the said special election as herein provided, and shall make due returns of said election for the meeting of the Governing Authority to be held on May 28,  2009, as provided in Section 3 hereof.  All registered voters in the District are entitled to vote at said special election and voting machines shall be used thereat.

 

SECTION 6.      Authorization of Officers.  The Clerk of the Governing Authority is hereby empowered, authorized and directed to arrange for and to furnish to said election officers in ample time for the holding of said election, the necessary equipment, forms and other paraphernalia essential to the proper holding of said election and the President and Secretary of the Governing Authority are further authorized, empowered and directed to take any and all further action required by State and/or Federal law to arrange for the election, including but not limited to, appropriate submission to the Federal Department of Justice under Section 5 of the Federal Voting Rights Act of 1965, as amended.

 

SECTION 7.      Furnishing Election Call to Election Officials.  Certified copies of this resolution shall be forwarded to the Secretary of State, the Clerk of Court and Ex-Officio Parish Custodian of Voting Machines in and for the Parish of Pointe Coupee, State of Louisiana, and the Register of Voters in and for said District, as notification of the special election herein called in order that each may prepare for said election and perform their respective functions as required by law.

 

SECTION 8.      Application to State Bond Commission.  Application is made to the State Bond Commission for consent and authority to hold the aforesaid special election as herein provided, and a certified copy of this resolution shall be forwarded to the State Bond Commission on behalf of this Governing Authority, together with a letter requesting the prompt consideration and approval of this application.

 

This resolution having been submitted to a vote, the vote thereon was as follows:

 

YEAS:              Frank R. Aguillard, Jr. Brandon Bergeron, James M. Cline, Debbie Collins, Kevin Hotard, Thomas Nelson and

Joseph M. Thibaut, Sr.

NAYS:              None

ABSENT:          Chad Aguillard

 

And the resolution was declared adopted on this the 9th day of February 2008.

                                                                                                                                            

Daniel R. Rawls, Ph.D.                                                 James M. Cline, President

Superintendent- Secretary     

 

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Adjournment.  On a motion by Mr. Frank Aguillard, seconded by Mr. Kevin Hotard,  the meeting adjourned at 6:20 p.m.

 

POINTE COUPEE PARISH SCHOOL BOARD

 

James M. Cline, President

 

Daniel R. Rawls, Ph.D., Superintendent

Secretary-Treasurer