MINUTES

 

POINTE COUPEE PARISH SCHOOL BOARD

337 Napoleon Street

New Roads, LA 70760

 

REGULAR MEETING

Thursday, November 20, 2008

 

The Pointe Coupee Parish School Board met in a regular session on Thursday, November 20, 2008, at 337 Napoleon Street, New Roads, LA.  Mr. James Cline, President, could not be in attendance due to job related reasons that required him to be out of the state.  Vice President Chad Aguillard had to attend continuing education classes in New Orleans and was unable to attend the meeting.   Therefore, Mr. Cline requested that Mr. Thomas A. Nelson chair the November School Board meeting.  Mr. Nelson called the meeting to order at 5:30 p.m.    

 

Board members that were present at the meeting were:  Messrs. Frank R. Aguillard, Jr., Brandon Bergeron, Kevin Hotard, Thomas A. Nelson, Joseph Major Thibaut, Jr., and Mrs. Debbie Collins.

 

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Mr. Frank R. Aguillard led the Pledge of Allegiance to the United States of America.

 

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The invocation was offered by Rev. Larry Bossier of Bethel Baptist Church in Morganza, Louisiana.

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Discussion/Action Regarding Facility Agreement with Community Advancement.   President Cline received a letter from Irma Smith, the Chairperson of Pointe Coupee Community Advancement, Inc., requesting to be placed on the regular School Board meeting agenda in November to inquire about the future status of the two office spaces that their office personnel have been utilizing for years.  Mrs. Smith stated that Community Advancement is an anti poverty business that serves people in the parish.  Since the Financial Exigency Plan was instituted in January 2005, Community Advancement has been allowed to rent two rooms on a monthly basis.  However, if this organization is allowed to continue utilizing the rooms, Mrs. Smith is requesting that the School Board consider providing a resolution or letter indicating that they can be housed in the building as long as the School Board has possession of the building, rather than on a monthly basis. 

 

Superintendent Rawls stated that Community Advancement's request is a valid request; however, he would like to defer action on this particular agenda item.  Dr. Rawls indicated that it was premature to make an instant decision regarding the tenants since the school system has not received information regarding post Hurricane Gustav insurance/FEMA claims.  There have been discussions regarding moving the Central Office from 337 Napoleon Street to another site.  However, due to lack of information regarding the current economic situation, Superintendent Rawls' position is to defer this item until more substantial information is obtained.

 

Mr. Frank Aguillard made a motion to defer the agenda item regarding the facility agreement with Community Advance.  The motion was seconded by Mr. Major Thibaut.  Unanimously carried.

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                                                      Consent Agenda

 

The following items are considered to be routine and will be enacted with one motion.  There will be no separate discussion of items unless a member of the School Board so requests, in which event the item will be  removed from the consent agenda and considered as an item on the regular  agenda for a separate vote preceding the last item on the regular agenda.

 

Superintendent Rawls stated that he would like to defer consent agenda items six and seven.  Mr. Kevin Hotard made a motion, seconded by Mrs. Debbie Collins, to defer consent agenda items six and seven until a subsequent meeting.  Unanimously carried.

 

On a motion by Mr. Kevin Hotard, seconded by Mrs. Debbie Collins, the Board unanimously approved the adoption of a resolution regarding banking authorization at Regions Bank, and a resolution thanking Bp America for their generous donation to the school system in the aftermath of the hurricanes. 

 

                                                                    RESOLUTION                                                       

 

WHEREAS, Joshua Langlois is the Chief Financial Officer of the Pointe Coupee Parish School Board; and

 

WHEREAS, Pointe Coupee Central High School was issued checking account number 4305078806 with Regions Bank; and

 

WHEREAS, Larry Oliver is no longer the Principal of Pointe Coupee Central High School;

 

THEREFORE, the Pointe Coupee Parish School Board does hereby request that Larry Oliver's name be removed from the Regions Bank signature card, and that Joshua Langlois'name be added to the signature card for checking account number 4305078806;

 

BE IT FURTHER RESOLVED, that the Pointe Coupee Parish School Board authorizes Joshua Langlois to transact all business regarding the aforementioned account.

 

                                                                        

James M. Cline, President

                                                                          

Daniel R. Rawls, Ph.D., Superintendent

Secretary-Treasurer

                                                                             

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Dr. Rawls presented Mr. Jamie McCartney, of Bp America, with a framed copy of the following  Resolution from the Pointe Coupee Parish School Board in appreciation for their generous donation to the school system. 

 

                                                                    RESOLUTION

 

WHEREAS, the Pointe Coupee Parish School Board was negatively impacted as a result of Hurricanes Gustav and Ike; and

 

WHEREAS, a great number of our students experienced damage to their homes and fifty of our students were homeless and living in a shelter; and

 

WHEREAS, hundreds of requests were made for school uniforms/school supplies; and

 

WHEREAS, the Pointe Coupee Parish School Board's Central Office located at 1662 Morganza Highway in New Roads, LA experienced flooding and the building will be condemned due to the extent of damages; and

 

WHEREAS, the Central Office has had to be relocated in the former School of Hope Building located at 337 Napoleon Street; and

 

WHEREAS, the school system would benefit greatly from the services of a management team that is experienced with disaster planning/recovery solutions with the knowledge to work through the bureaucracy that often accompanies FEMA Insurance/Claims; and

 

WHEREAS, on October 23, 2008, Mr. Jamie McCartney, Mr. Terril David, and Mr. Elvin Taylor, BP America employees, presented a generous check of $100,000.00 to Superintendent Rawls and Board Member Frank Aguillard to help the public school system with its hurricane recovery efforts; and

 

WHEREAS, the Pointe Coupee Parish School Board sincerely appreciates the concern and financial support given to our school system by BP America;

 

THEREFORE, BE IT RESOLVED that the Pointe Coupee Parish School Board, through this resolution, would like to express its gratitude to BP America for their generous donation that will be used to educate those less fortunate, and for other school system expenditures that were incurred due to the widespread destruction resulting from the hurricanes.

 

BE IT FURTHER RESOLVED that BP America is to be commended for their continued commitment of providing a better quality of life for the citizens of Pointe Coupee by investing in community-minded projects.

 

                                                                        

James M. Cline, President

                                                                          

Daniel R. Rawls, Ph.D., Superintendent

Secretary-Treasurer

                                                            End of Consent Agenda

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Personnel Actions.  Ms. Cindy O'Meara, Personnel Director, presented personnel actions that had been prepared by her department.

 

On a motion by Mr. Frank Aguillard, seconded by Mr. Brandon Bergeron, the Board voted unanimously to approve the following personnel action items:

 

A.         Extended Sick Leave:

 

Dawn Cobb, certified teacher, Rosenwald Elementary School, 10.14.08, 10.16.08, 10.17.08, 10.21.08, 10.22.08-10.24.08, 10.29.08 10.30.08, 11.03.08-11.20.08;

 

Frances Gaines, paraprofessional, Rougon Elementary School, 10.30.08-1 hour and 11.10.08;

Rebecca Part, certified teacher, Rosenwald Elementary School, 10.16.08-12.11.08; and

 

Diana Sylvest, Pupil Appraisal, Central Office, 10.24.08 (2.25 hrs.), 10.27.08-10.31.08

 

B.         New Hire:

 

Shuanessy Matthews, practitioner teacher, Livonia High School, effective 10.10.08

 

C.         Sabbatical Medical Leave (Documentation is on file in Personnel Department):

 

Diana Sylvest, Pupil Appraisal, Central Office, January 5, 2009-May 22, 2009 (Spring Semester-90 days)

 

D.         Resignation:

 

Clara Boling, practitioner teacher, Rosenwald Elementary School, effective 11.21.08

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Committee Meeting Report.  Mr. Brandon Bergeron, Chairperson of the Finance Committee, met on November 18, 2008.  He reported the following information: Currently, the staff is watching cash reserves and is making sure that the system has an appropriate cash balance to make it to the end of the year.  Mr. Bergeron announced that Superintendent Rawls informed the Finance Committee that a budget revision will be necessary in the upcoming months due to the hurricane related expenses.  Dr. Rawls indicated that he and Mr. Langlois are still waiting to receive more information from the insurance company regarding the status of the school system's claim. Mr. Fuselier, Director of Maintenance and Support Services, informed the Committee that several projects are unfinished, however, he is prioritizing them and trying to finish them as quickly as possible.

 

Mr. Kevin Hotard made a motion to accept the oral Finance Committee report provided by Mr. Brandon Bergeron.  Mr. Major Thibaut, Jr., seconded the motion.  Unanimously carried.

 

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Discussion/Action Regarding Monthly Financial Information.  Joshua Langlois, Chief Financial Officer, provided copies of the following monthly financial information: the reconciled bank statement from Guaranty Bank (10/01/08-10/31/08), the general fund cash account (11/12/08), the outstanding check report (11/12/08), accounting Statement of Revenue and Expenditures (period ending 10/31/08), and Sales & Use Tax Collection Information (October 2008).

 

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Recognition of School Board Members for Act 380 Training.  Representative Downs authored House Bill No. 1256 (Act No. 380) during the regular 2008 Legislative Session, effective 1/1/09.  This reenacts LA. REV. STAT. 17:53 requiring that all School Board members receive four hours of training and instruction annually in the school laws of the state. Superintendent Rawls announced that Debbie Collins, School Board member of District A, and Kevin Hotard, School Board member of District G, attended the Louisiana School Boards' Association (LSBA) Ethics and Governance Workshop in accordance with Act 380 that was held on November 12, 2008 in Baton Rouge, of which two of the four hours focused on the improvement of schools.  Mr. Nolton Senegal, Executive Director of LSBA, issued a certificate to Mrs. Collins and Mr. Hotard for completion of the required four hours of training for 2009 for Act 380 of 2008.

 

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Superintendent's Remarks.  Mr. Major Thibaut was congratulated for being elected to the Louisiana House of Representatives on Tuesday, November 4, 2008.  It was announced that this will be his last meeting as a School Board member of District F.  Dr. Rawls stated that in all of the years that he has been a Superintendent, he had never experienced the replacement of a School Board member prior to the completion of their four-year term in office.  It was explained that after Mr. Thibaut submits his resignation to the Secretary of State's office, Mr. Dardene's office will notify the Pointe Coupee Parish School Board that there is a vacancy for School Board District F.  The School Board will have ten days to appoint someone to fill the seat.  Since the unexpired term is more than twelve months, the School Board will need to adopt a Resolution calling a special election on April 4, 2009 to elect someone to fulfill the term as School Board member of District F. 

 

Dr. Rawls yielded to Mr. Major Thibaut.  Mr. Thibaut stated that he enjoyed serving as a Pointe Coupee Parish School Board member, and that he learned a lot.  He mentioned that he is very interested in education and he will do all that he can as a legislator to help Pointe Coupee. 

 

Mr. Frank Aguillard stated that it has been a custom of the Pointe Coupee Parish School Board to allow the outgoing member to make a recommendation for their replacement. Mr. Joseph Major Thibaut, Jr. requested that the Board consider appointing his father, Mr. Joseph "Jody" Thibaut, Sr., to fill the seat until the special election is held.  He announced that his father is not interested in running for the office.

 

After the paperwork is received from the Secretary of State's Office, the Pointe Coupee Parish School Board will schedule a special meeting to declare a vacancy for District F, adopt a Resolution to call a special election, and appoint a successor.

 

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Superintendent Rawls stated that the school system will be submitting an application to be considered for the 21st Century Grant.  In years past, the school system had to only submit an application for consideration of approval; however, the federal government is now requiring that a Resolution be adopted by each School Board to be submitted with their application.  Superintendent Rawls stated that Mrs. D'Amico and Mrs. Dukes had just informed him of the need of a Resolution. Since the application deadline is prior to the next School Board meeting, Dr. Rawls requested that the Board consider adding this item to the agenda.

 

Added Agenda Item.  Mr. Major Thibaut made a motion to add an item to the agenda regarding the Adoption of a Resolution to be submitted with the application for the 21st Century Grant.  The motion was seconded by Mr. Frank Aguillard.  Unanimously carried.

 

Adoption of a Resolution. On a motion by Mrs. Debbie Collins, seconded by Mr. Major Thibaut, the Board voted unanimously to adopt the following resolution to be submitted with the application for the 21st Century Grant:

 

                                                                    RESOLUTION

 

A resolution authorizing the Superintendent to execute all necessary documents for applications to the Louisiana Department of Education to secure funds in order to continue the 21st Century Community Learning Center After-School Program at Upper Pointe Coupee Elementary, Rosenwald Elementary School, Livonia High School, and Valverda Elementary.

 

WHEREAS, the Louisiana Department of Education is taking applications for the 21st Century Community Learning Center After School Program; and

 

WHEREAS, the Pointe Coupee Parish School Board desires to make an application for these 21st Century Community Learning Center funds to continue afternoon school and summer academic, enrichment and recreation program for the students of Pointe Coupee Parish;

 

NOW, THEREFORE, BE IT RESOLVED THAT the Pointe Coupee Parish School Board

does hereby authorize James Cline, President, to execute necessary documents in connections with said application for this project.

                                                                        

James M. Cline, President

                                                                          

Daniel R. Rawls, Ph.D., Superintendent

Secretary-Treasurer

 

                                                                       Certificate

 

I hereby certify that the foregoing is a true and correct copy of a resolution adopted by the Pointe Coupee Parish School Board, New Roads, Louisiana, on the 20th day of November, 2008, and that said resolution has not been amended or rescinded and is still in full force and effect.

 

New Roads, Louisiana, this 20th day of November, 2008.

 

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Expression of Sympathy.  On motion by the entire Board and seconded by the entire Board, an expression of sympathy was offered to the family of:

 

Mr. Aaron Britten, Sr., the father of Mary Wells, Supervisor of Special Education.

 

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Adjournment.  On a motion by Mr. Kevin Hotard, seconded by Mr. Major Thibaut, the meeting adjourned at 6:00 p.m.

 

 

POINTE COUPEE PARISH SCHOOL BOARD

                                                                        

James M. Cline, President

                                                                          

Daniel R. Rawls, Ph.D., Superintendent

Secretary-Treasurer