MINUTES

 

POINTE COUPEE PARISH SCHOOL BOARD

337 Napoleon Street

New Roads, LA 70760

 

REGULAR MEETING

Thursday, September 25, 2008

 

The Pointe Coupee Parish School Board met in a regular session on Thursday, September 25, 2008, at the new location of the School Board Office in New Roads, Louisiana (since the building previously located at 1662 Morganza Highway was flooded during Hurricane Gustav).  Mr. James Cline, President, called the meeting to order at 5:30 p.m.    

 

Board members present were Messrs. Chad Aguillard, Frank R. Aguillard, Jr., Brandon Bergeron, James M. Cline, Kevin Hotard, Thomas A. Nelson, Joseph Major Thibaut, Jr., and Mrs. Debbie Collins.

 

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Mr. Frank R. Aguillard led the Pledge of Allegiance to the United States of America.

 

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The invocation was offered by Rev. Larry Bossier of Bethel Baptist Church in Morganza, Louisiana.

 

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President Cline announced that he would like to propose that an item be added to the agenda regarding a Resolution to dedicate the Livonia High School Athletic Field to a former Coach and Teacher at Livonia High School - Mr. Glenn Matherne.  This particular item was placed on the May 2008 agenda, but was deferred due to the lack of pertinent information.  In order to add an item to the agenda, unanimous approval of the members present at the meeting is required to add the item to the agenda according to La. Rev. Stat. 42:71.

 

Agenda Item Added: On a motion by Mr. Frank Aguillard, seconded by Mr. Kevin Hotard, the Board voted unanimously to add an item to the Consent Agenda to consider the adoption of a Resolution dedicating the Livonia High School Athletic Field to Mr. Glenn Matherne.

 

                                                      Consent Agenda

 

The following items are considered to be routine and will be enacted with one motion.  There will be no separate discussion of items unless a member of the School Board so requests, in which event the item will be  removed from the consent agenda and considered as an item on the regular  agenda for a separate vote preceding the last item on the regular agenda.  Mr. Cline read the consent agenda items. 

 

On a motion by Mr. Frank Aguillard, seconded by Mr. Brandon Bergeron, the Board voted unanimously to approve the following consent agenda items: Approval of the minutes from the regular meeting of Wednesday, August 27, 2008; Approval of the Executive Committee minutes of Thursday, September 18, 2008; Ratify LARMA Pool Insurance and adopt a resolution authorizing the Superintendent to sign the UMBI coverage form pursuant to LRS 22:1406.D.(1)(a)(11); Adoption of a Resolution authorizing Superintendent Rawls to represent the Pointe Coupee Parish School Board as a member of the Board of Directors of the Louisiana Community Development (LCDA) for two years; Awarding of  xerographic paper bid to Unisource; and adoption of a Resolution to dedicate  the Livonia High School Athletic field to Glenn Matherne.

 

                                                              RESOLUTION (UMBI)

 

RESOLVED that the Pointe Coupee Parish School Board met in a public meeting held on September 25, 2008, and was conducted in accordance with the open meetings law.

 

BE IT FURTHER RESOLVED that this Resolution, as presented by the Pointe Coupee Parish School Board, authorizes the Superintendent to sign the required Louisiana uninsured/under insured motorist form reflecting the cancellation of uninsured/under- insured motorist bodily injury coverage.  The policy no longer offers coverage for uninsured/under-insured motorists. This selection is applicable to commercial automobile insurance coverage for the period October l, 2008 to October 1, 2009.

 

On a motion by Mr. Frank Aguillard, seconded by Mr. Kevin Hotard, the aforementioned Resolution was adopted and recorded as follows:

 

 

YEAS:             Chad Aguillard, Frank R. Aguillard, Jr., Brandon Bergeron, James M. Cline, Debbie Collins, Kevin Hotard, Thomas Nelson, and Major Thibaut

 

NAYS:                          None    

 

ABSTENTIONS:             None

 

ABSENT:                      None

 

                                                                             

                                                                    CERTIFICATE

I, hereby certify that the foregoing is a true and correct copy of a resolution adopted by the Pointe Coupee Parish School Board, New Roads, Louisiana, on the 25th day of September 2008, at which time a quorum was present and voting.

 

                                                 

Daniel R. Rawls, Ph.D.

Secretary-Treasurer

Pointe Coupee Parish School Board

(SEAL)

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                                                         RESOLUTION

                           OF THE POINTE COUPEE PARISH SCHOOL BOARD

 

              

The following resolution was offered by Mr. Frank Aguillard, and seconded by Mr. Kevin Hotard.

 

BE IT RESOLVED BY the Pointe Coupee Parish School Board (the "Borrower") as follows:

 

Section 1.  Under the authority of Section 4548.4 of Title 33 of the Louisiana Revised Statutes of 1950, as amended, it is hereby declared to be the express intention of the Borrower to become a participating political subdivision and member of the Authority and to approve the appointment of Daniel R. Rawls, Ph.D., in his capacity as Superintendent, as a member of the Authority for a term of four (2) years from the date hereof.

 

Section 2.         This resolution shall take effect immediately.

 

The resolution having been submitted to a vote, the vote thereon was as follows:

 

 

YEAS:                          Chad Aguillard, Frank R. Aguillard, Jr., Brandon Bergeron, James M. Cline, Debbie Collins, Kevin Hotard, Thomas Nelson, and Major Thibaut

 

NAYS:                          None    

 

ABSTENTIONS:            None

 

ABSENT:                      None

                                                                          

Whereupon the Resolution was declared adopted by a vote of the Pointe Coupee Parish School Board on the 25th day of September, 2008.

                                                                       

              James M. Cline, President                           

   Pointe Coupee Parish School Board

 (SEAL)

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Paper Bid Awarded:  It was stated that bid packages for xerographic paper were sent to seven vendors.  Advertisements appeared in the Pointe Coupee Banner on August 7 and August 14, 2008. The Committee present at the August 26, 2008, 1:30 p.m. bid opening were Josh Langlois, CFO, Michelle Johnson, Purchasing Clerk, and Yvonne David, Maintenance Clerk.  Mr. Craig Tarver, Unisource Vendor was also present. The Xerographic Paper bid for 2008-2009 fiscal year was awarded to Unisource.

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                                                         RESOLUTION (Athletic Field)

 

WHEREAS, Mr. Glenn Matherne was instrumental in developing the configuration of the football field and track at Livonia High School; and

 

WHEREAS, Coach Matherne gathered the support of many local volunteers to help with construction of the field; and

 

WHEREAS, the land was originally a pecan orchid that was meticulously cleared by Mr. Allen Jarreau and Mr. Willie Bergeron, Jr., Police Jury machinery operators, and chopped by Mr. Jr. Glaser's farm tractors; and

 

WHEREAS, Coach Matherne, along with players and parents, spent many hours clearing the pecan tree roots by hand; and

 

WHEREAS, the development of the track at Livonia High was the first in Pointe Coupee Parish that provided the opportunity for many athletes to compete in parish, state, and regional track meets; and

 

WHEREAS, the first football game played on the field was in 1964; and

 

WHEREAS, during Hurricane Betsy's recovery period in 1965, many loads of dirt were loaded with shovels by Coach Matherne, high school boys, and parents, to build the elevated area where the bleachers are currently located; and

 

WHEREAS, the teams coached by Mr. Matherne won four consecutive state football championships, one state runner-up title, as well as had the longest winning streak in the state during that time; and

 

WHEREAS, the curb of the track was once made of hundreds of concrete blocks that were accurately installed under Mr. Matherne's guidance; and

 

WHEREAS, Coach Matherne helped to guide many students through his years as an educator and coach at Livonia High School, of which many of those students' children have followed in the footsteps of their parents;

 

BE IT RESOLVED, that on the 25th day of September 2008, the Pointe Coupee Parish School Board hereby declares that the Livonia High School football field and track be named the GLENN MATHERNE FIELD.

                                                                        

James M. Cline, President

                                                                           

Daniel R. Rawls, Ph.D., Superintendent

Secretary-Treasurer

 

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                                                             End of Consent Agenda

 

Personnel Actions.  Ms. Cindy O'Meara, Personnel Director, presented personnel actions that had been prepared by her department.

 

On a motion by Mr. Major Thibaut, seconded by Mr. Kevin Hotard, the Board voted unanimously to approve the following items A. (Resignations); B. (Request for Leave without Pay); C. (New Hires); D. (Retirement); and E. (Extended Sick Leave).

 

A.         Resignation:

 

Sandra Bourque, speech therapist, Rosenwald elementary School, effective 9/4/08.

 

B.         Request for Leave Without Pay:

 

Melvin Chavis, JROTC Instructor 2008-2009 school session (Advance Baton Rouge)

 

C.         New Hires:

Kerri Knight, certified teacher, Valverda Elementary School, effective 9/15/08;

Shanel LeBlanc, non-certified teacher, Livonia High School, effective 9/15/08; and

Linda Terrell, certified teacher, Livonia High School, effective 9/15/08

 

D.         Retirement:

Ramona Forest, SFS Technician, Pointe Coupee Central High School, effective 5.23.08

 

E.         Extended Sick Leave:

Tamala Wilkerson, certified teacher, Rosenwald Elementary School, effective 9/23/08 through 1/2/09.

 

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Discussion/action regarding monthly financial information.  Joshua Langlois, Chief Financial Officer, provided copies of the following monthly financial information: the reconciled bank statement from Guaranty Bank (8/1/08 thru 8/31/08), the general fund cash account (8/31/08), the outstanding check report (8/31/08), accounting Statement of Revenue and Expenditures (Ending 8/31/08), and Sales & Use Tax Collection Information (August 2008).

 

Mr. Thomas Nelson made a motion, seconded by Mr. Brandon Bergeron to approve the monthly financial information that was presented and prepared by Mr. Joshua Langlois.

 

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Adoption of Adjusted Milage Rates for Tax Year 2008.  Superintendent Rawls and Chief Financial Officer Joshua Langlois stated that this is a re-assessment year.  The following Resolution was offered for consideration of adoption of milage rates for tax year 2008:

 

RESOLUTION NO. 1

 

BE IT RESOLVED, by the Pointe Coupee Parish School Board of the Parish of Pointe Coupee, Louisiana, in a public meeting/hearing held on September 25, 2008, which meeting/hearing was held in accordance with the Open Meetings Law and the additional requirements of Article VII, Section 23(C)of the Louisiana Constitution and R.S. 47:1705(B), that the following adjusted millage rates be and they are hereby levied upon te dollar of the assessed valuation of all property subject to ad valorem taxation within said Parish for the year of 2008, for the purpose of raising revenue:

 

                                   MILLAGE

 

Constitutional Tax                                     4.060          mills

 

Special Parish-Wide Schools                   10.690           mills

 

BE IT FURTHER RESOLVED that the Assessor of the Parish of Pointe Coupee, shall extend upon the assessment roll for the year 2008 the taxes herein levied, and the tax collector of said Parish shall collect and remit the same to said taxing authority in accordance with law.

 

The foregoing resolution was read in full, the roll was called on the adoption thereof, and on a motion by Mr. Major Thibaut and seconded by Mr. Thomas Nelson, the resolution was adopted by the following votes:

 

YEAS:                          Chad Aguillard, Frank R. Aguillard, Brandon Bergeron, James Cline, Debbie Collins, Kevin Hotard, Thomas Nelson, and Major Thibaut

NAYS:                          None

ABSTAINED:                 None

ABSENT:                      None

 

CERTIFICATE

 

I hereby certify that the foregoing is true and exact copy of the resolution adopted at the meeting/hearing held on September 25, 2008, at which meeting a quorum was present and voting.

 

New Roads, Louisiana, this 25th day of September, 2008.

 

(Signature of authorized person of the taxing district)

 

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Adoption of Adjusted Milage Rates.   Chief Financial Officer Joshua Langlois presented a Resolution to the Board for consideration of adoption regarding adjusted millage rates after reassessment that would roll forward the millage rates without exceeding the prior year's maximum millage(s)for the tax year 2008. 

 

                                                               RESOLUTION NO. 2

 

BE IT RESOLVED, by the Pointe Coupee Parish School Board of the Parish of Pointe Coupee, Louisiana, in a public meeting/hearing held on September 25, 2008, which meeting/hearing was held in accordance with the Open Meetings Law and the additional requirements of Article VII, Section 23(C)of the Louisiana Constitution and R.S. 47:1705(B), that the taxing district voted to increase the millage rate(s), but not in excess of the prior year's maximum rate(s)on all taxable property shown on the official assessment roll for the year 2008, and when collected, the revenues from said taxes shall be used only for the specific purposes for which said taxes have been levied.  Said millage rate(s) are:         

 

                                            Adjusted Rate         2008 Levy

 

Constitutional Tax                        4.060  mills       4.540  mills

 

Special Parish-Wide Schools     10.690 mills       11.960 mills

 

Bond & Int. District 10                                          10 mills

                                       

BE IT FURTHER RESOLVED  that the Assessor of the Parish of Pointe Coupee, shall extend upon the assessment roll for the year 2008 the taxes herein levied, and the tax collector of said Parish shall collect and remit the same to said taxing authority in accordance with law.

 

The foregoing resolution was read in full, the roll was called on the adoption thereof, and the resolution was adopted by no less than two-thirds vote of the total membership of the taxing authority voting in favor as required by Article VII, Section 23(C) of the Louisiana Constitution and R.S. 47:1705(B).  On a motion by Mr. Major Thibaut and seconded by Mr. Thomas Nelson, the votes were:

 

YEAS:              Chad Aguillard, Frank R. Aguillard, Brandon Bergeron, James Cline, Debbie Collins, Kevin Hotard, Thomas Nelson, and Major Thibaut

NAYS:              None

ABSTAINED:     None

ABSENT:          None

 

                                                                    CERTIFICATE

 

I hereby certify that the foregoing is true and exact copy of the resolution adopted at the meeting/hearing held on September 25, 2008, at which meeting/hearing at least two-thirds of the total membership was present and voting.

 

New Roads, Louisiana, this 25th day of September, 2008.

 

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(Signature of authorized person of the taxing district)

 

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Adoption of other millage(s) or taxes.

AFFIDAVIT

 

STATE OF LOUISIANA

PARISH OF POINTE COUPEE

 

Before me, the undersigned notary public, duly commissioned and qualified within and for the aforesaid parish and state, personally came and appeared:

 

Daniel R. Rawls, Ph.D.

(Authorized person to represent the taxing district)

 

who, after first being duly sworn, did depose and say:

 

That he/she is the duly authorized Chief Financial Officer of the Pointe Coupee Parish School Board.

 

That a public meeting was held in accordance with the Open Meetings Law at R.S. 42:1, et seq. To adopt the millage rate(s) for the 2008 tax year.  Public written notice of the agenda, date, time, and place of the meeting was posted on the building where the meetings of this taxing authority are usually held at least 24 hours before the meeting.

 

That a quorum or simple majority of the total membership of the taxing authority was physically present and voting at the public meeting/hearing, which was held on the 25th day of September, 2008, at 5:30 P.M., at the Pointe Coupee Parish School Board Office, located at 337 Napoleon Street, New Roads, Louisiana..  The meeting/hearing was conducted in accord with the prior noticed agenda.  Matters not included on the agenda were not discussed without the approval of a unanimous vote of members present.

 

That the additional publishing requirements of Article 7, Section 23(C) of the Constitution and R.S. 47:1705(B) as regards increases in the millage rate(s) have been complied with. These requirements include, but are not limited to, the public notice of the date, time, place, and subject matter of the public hearing was published on two separate days no less than thirty days before the public hearing in the official journal of the taxing authority, and, if applicable, in another newspaper with a larger circulation within the taxing authority than the official journal.  That further the assessor was provided notice of the date, time and place of the pending hearing, and that a press release was issued to newspapers with substantial distribution within the jurisdiction of the taxing district and to area broadcast media. That copies of all required notices and agenda are attached hereto and incorporated herein by reference.

 

_____________________________________

Signature of Affiant

Daniel R. Rawls, Ph.D., Superintendent of Schools

Printed name and position of authorized person

 

337 Napoleon Street/P. O. Drawer 579-New Roads, Louisiana 70760                      Address

 

SWORN TO AND SUBSCRIBED before me, this 25th day of September, 2008, at the Parish of Pointe Coupee, Louisiana.

_________________________________

Notary Public

 

Printed or Typed Name: _________________________________

 

Notary ID or Bar Roll No.: _______________________________

 

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Superintendent's Remarks.  Dr. Rawls provided an update regarding a bus accident that had occurred earlier that day with children from Valverda Elementary.

 

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Expressions of Sympathy.  On motion by the entire Board and seconded by the entire Board, an expression of sympathy was offered to the families of:

 

Eleanor Robbins Elkins, the mother of Marcia Pinsonat, Principal at Upper Pointe Coupee Elementary School.

 

John Brewerton, the father of David Brewerton, Teacher/Coach at Livonia High School.

 

Dorothy Thomas, the mother of Eva Norris, School Food Service Technician at Valverda Elementary.

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Prior to a motion to adjourn, School Board Member Thibaut stated that he wished to commend everyone that showed up at Rosenwald Elementary School on Saturday, October 20, 2008, to assist with unloading, sorting and distribution of school uniforms, school supplies, etc. that had been graciously donated by individuals from Illinois and transported by an18 wheeler.

 

Mr. Cline announced that he had been told that the Pointe Coupee Police Jury will be using an aerial method of spraying for mosquitos beginning at 6:00 p.m. on Friday, September 26, 2008.

 

Mr. Thomas Nelson questioned the number of students that are currently enrolled at Pointe Coupee Central High School, a school that had been taken over by the State.  He stated that Judge Brady communicated to Advance Baton Rouge that they are expected to report student enrollment figures on a monthly basis for students attending Pointe Coupee Central High School.  Mr. Chad Aguillard requested that our legal counsel address this issue to make certain that they are in compliance with the court order.  Superintendent Rawls stated that it is his understanding that the Pointe Coupee Parish School Board has been providing this information to the Judge.

 

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Adjournment.  On a motion by Mr. Kevin Hotard, seconded by Mr. Major Thibaut, the meeting adjourned at 6:07 p.m.

 

POINTE COUPEE PARISH SCHOOL BOARD

                                                                        

James M. Cline, President

                                                                           

Daniel R. Rawls, Ph.D., Superintendent

Secretary-Treasurer